JOB SUMMARY
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Job ID# Posted: Company: Location: Title: Type: Terms: Experience: Education: Base Pay: |
1054105497 May 19, 2008 Archdiocese of Seattle Seattle, WA Certification Programs Coordinator Clerical/Administrative FT Employee 5-10 years Undergraduate Degree $35,000 to $40,000 Salary |
JOB DETAILS
To apply for this job, please go to our website www.seattlearch.org/jobs and click on "Chancery Jobs". We require all applicants to submit our standard application form. Resumes alone will not be accepted.
GENERAL INTRODUCTION:
The Archbishop is the visible principle and foundation of unity in the particular Church entrusted to him. In a unique and visible way, he makes Christ's mission present and enduring as Shepherd of the Christian Community. In order to fulfill his mission, the Archbishop employs suitable, chosen collaborators (clerics, religious, or lay people). He shares with them the apostolic mission and entrusts various responsibilities to them. (Directory on the Pastoral Ministry of Bishops, 198)
Each position employed in the Chancery helps to extend the ministry of the Archbishop in particular ways as outlined in the position description.
GENERAL SUMMARY OF ESSENTIAL PURPOSE:
Serves as the OCFF representative and as staff to all programs and events which include Catechist Certification, Mastery of Catechism, Theological Days of Reflection. Responsible solely for coordinating and ensuring that all the logistical, technical and administrative functions of designated programs and events are running smoothly, efficiently and in a timely manner.
ESSENTIAL POSITION DUTIES:
1. Catechist Certification Program
a. Ensures the publicity and promotion of the program including creating all brochures and registration forms, in collaboration with the Archbishop's Delegate; mailing to all data base participants as well as parish Pastoral Assistants/Associates for Faith Formation, Youth Ministers, and School Principals.
b. Maintains computer data on sites, staff, faculty and participants using Access
c. Excel, Word and Publisher
d. Coordinates all scheduling and calendaring of programs and events.
e. Performs all logistical, technical and administrative functions
f. Staffs all events and functions in this program
g. Serves as liaison to evaluators and participants, and maintains participants' records as they progress to certification.
2. Master of Catechism Program
Similar duties as listed under Catechist Certification Program.
3. Coordinates, in collaboration with the Director of Religious Education, a number of logistics and technical functions for OCFF's Theological Days of Reflection offered at three sites.
a. Maintains database for speakers, musicians and event staff at all three sites
b. Ensures accurate and up-to-date communication among speakers and staff
c. Ensures all required and necessary written materials for presenters are completed and are processed accurately and in a timely manner.
d. Location and room set up -- from contacting the site to room clean up.
e. Responsible for solely staffing one of the sites.
4. Maintains and processes all financial transactions of certification events/programs. Prepares billing, invoices, deposit forms, and check requisitions for all OCFF checks and cash deposits which include program registrations, sale of books/materials, and donations. These may come from programs such as Catechist Certification, Mastery of Catechism, Hispanic Formation programs, Formation for Love and Chastity, and other income from the sale of Bibles, Catechisms and other resources.
ESSENTIAL QUALIFICATIONS:
1. Primary:
a. Willingness and ability to support the mission of the Church by extending the ministry of the Archbishop.
b. Ability and desire to use God-given gifts and talents in service of the local Church in support of the collaboration between lay and ordained Ministers.
c. Active member of a parish/faith community in good standing with the Church.
2. Education:
a. BA degree, preferred.
3. Experience:
a. 5 years experience working as administrative assistant and/or managing/coordinating a number of tasks and priorities.
b. Experience in planning and implementing events and/or programs, with experience in certification faith formation programs offered by the Archdiocese preferred
c. Proficient in the use of Microsoft tools.
4. Other Elements:
a. Excellent organizational and planning skills, and demonstrated ability to manage multiple priorities and to coordinate a number of activities and communications efforts within and among constituents.
b. Excellent interpersonal skills and the ability to provide excellent public relations on the telephone and in person.
c. Strong ability to work independently as well as in a team.
d. Detail oriented with a high degree of accuracy.
e. Excellent communications skills, both verbal and written.
f. Ability to move about and to lift/move materials or boxes of up to 20 lbs.
g. Ability to work some evenings and weekends.
h. Must possess a valid Washington State driver's license and the ability to travel within the Archdiocese of Seattle.
i. Bilingual competency, preferred
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