JOB SUMMARY
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Job ID# Posted: Company: Location: Title: Type: Terms: Experience: Education: Base Pay: |
3492107815 January 29, 2010 Saint Paul the Apostle Parish Bangor, ME Director of Business Administration Accounting/Finance FT Employee 2-5 years Undergraduate Degree $35,000 to $40,000 Salary |
JOB DETAILS
DIRECTOR OF BUSINESS ADMINISTRATION
POSITION DESCRIPTION: Full Time, Exempt Status
SALARY: $36,000 to $40,000
REPORTS TO: Pastor/Administrator. Also takes direction from parochial vicars.
PRIMARY FUNCTION OF THIS POSITION: Through strategic planning and implementation of effective policies and procedures, the Director of Business Administration works directly with the Pastor or Administrator to oversee the stewardship of the parish's financial resources and the management of parish personnel.
MAJOR POSITION DUTIES AND RESPONSIBILITIES (essential functions)
A. Demonstrates effective leadership in directing the stewardship of the parish's financial resources and the management of personnel.
- Through effective leadership in planning, directing, and coordinating, works to develop strategic goals and programs that safeguard the parish's existing financial resources and ensure long term financial growth and sustainability.
- Continually seeks opportunities to improve processes, systems, and services under his or her care, and communicates recommendations to appropriate parties.
- Consults with and advises the pastor on business and administrative matters that affect the parish.
- Proactively seeks feedback from parishioners and diligently responds to parishioners' concerns or suggestions by informing them of actions taken.
- Attends staff meetings with priests and other core office staff on a weekly basis or as needed in order to facilitate collaboration, discuss goals and objectives, and evaluate ongoing progress.
- Implements and ensures compliance at all times with the Diocese of Portland "Cluster Personnel Policies and Procedures Manual."
- Represents the parish in all interactions with staff, parishioners, and the general public by conducting himself/herself in accord with the teachings of the Catholic Church.
- Participates in an annual performance review in his or her area of responsibility with supervisor that is based on job description.
- Meets on a regular basis with parish employees under his or her supervision to discuss goals and objectives, evaluate ongoing progress, and celebrate positive achievements.
- Trains office personnel, observes performance, and conducts written performance reviews based on job descriptions on an annual basis.
- Addresses employee performance deficits timely and appropriately.
- Carries out other duties as assigned or requested.
B. Administers the parish's financial resources in collaboration with the Pastor/Administrator
- Regulates, supervises and implements a timely, full and accurate set of accounting books of the parish, reflecting all its activities in a manner commensurate with diocesan, state, and federal guidelines.
- Implements continuous financial audit and control systems to monitor the performance of the parish, its flow of funds, adherence to the budget, expenditures, income, cost of operations and other budgetary items.
- Timely, regularly and duly prepares and presents to the Finance Council financial statements and reports as required and as deemed necessary.
- In collaboration with the Pastor/Administrator, prepares an annual budget, other budgets, financial plans, business plans, feasibility studies, investment memoranda and all other financial and business documents as may be required.
- Promptly alerts the Pastor/Administrator and Finance Council regarding any irregularity, lack of compliance, lack of adherence, and problems whether actual or potential concerning the financial systems, the financial operations, the financing plans, the accounting, the audits, the budgets and any other matter of a financial nature or which could have or does have financial implication.
- Collaborates and coordinates the activities of outside suppliers of financial services hired or contracted by the parish, including accountants, auditors, financial consultants, banks and other financial venues.
- Computerizes all the above activities in a combined hardware-software and communications system to the extent possible, ensuring that only appropriate parties have access to information.
- In consultation with the pastor, acts as liaison between the parish and the diocese in financial matters.
- Maximizes cash management resources.
- Coordinates and reviews parish organizations' funds.
- Coordinates parish liability and property insurance and worker's compensation with diocesan general insurance program.
C. Oversees and implements parish personnel policies and procedures, and manages parish employee payroll and benefits.
- Establishes and maintains a parish employee performance evaluation process in collaboration with the Pastor/Administrator.
- Advises supervisors on personnel needs and problems, and makes recommendations regarding personnel planning, procedures and transactions.
- Assists in formulation, interpretation, and application of the Diocese of Portland "Cluster Personnel Policies and Procedures Manual."
- Directs the maintenance of confidential personnel files and records, the preparation of personnel reports, and the execution of all personnel actions in conformity with diocesan policies, rules and regulations, fair employment practices, etc.
- Investigates employees' complaints and grievances; explains policies, procedures, rules, etc.; advises superiors in formal grievance procedure cases.
- Supervises payroll preparation, or furnishes the payroll unit with a record of monthly payroll adjustments and changes.
- Oversees all employee benefit and health insurance programs and documentation.
- Supervises and ensures full compliance with the Worker's Compensation Act, Fair Labor Standards Act, and other laws affecting the work force.
- Participates in the hiring and termination processes of the parish in collaboration with the pastor/administrator.
JOB REQUIREMENTS/POSITION SPECIFICIATIONS:
- Possesses thorough knowledge of accounting principles and practices.
- Demonstrates organizational and record keeping skills.
- Handles all situations with excellent interpersonal and communication skills.
- Is able to prioritize and be flexible.
- Maintains confidentiality.
- Presents himself/herself professionally.
- Has completed or will successfully complete within 90 days of start of employment the diocesan program "Protecting God's Children."
- Meets all of the employment policies specified in the Diocese of Portland "Cluster Personnel Policies and Procedures Manual."
- Is a practicing Roman Catholic who understands and enthusiastically supports the mission and purpose of the Church and parish.
- Has basic proficiency with a personal computer so as to be able to carry out normal office functions.
- Possesses and maintain a valid Maine driver's license and is insurable.
EDUCATION, TRAINING AND/OR EXPERIENCE:
Relevant four year college degree and/or five to ten years of business management experience preferred.
APPLICATION PROCESS:
Applications will be accepted until March 1, 2010. Applications should include a focused cover letter addressing the above requirements, a resume, and contact information for five (5) professional references. All applications and nominations will be considered confidential.
Please send as word attachment via email to st.paul.bangor@gmail.com or by mail to:
Rev. Timothy Nadeau
St. John's Rectory
207 York Street
Bangor, ME 04401
No phone calls please. All applications received will be acknowledged initially with brief email response. Selected candidates will be contacted by phone for initial screening interview. The target date for hire is July 1, 2010.
Send resumes or inquiries to: