School Administrative Secretary

Job Description

JOB DESCRIPTION
Title: School Administrative Secretary
Classification: Hourly - Full time/Academic year
Location: On site
Reports to: Pastor & School Administrator
Performance Evaluation:

SCOPE OF DUTIES
General Statement of Duties: The School Administrative Secretary is responsible for the smooth and efficient handling of day-to-day activities and administrative tasks for St Joseph School. This position is also accountable for the accurate recordkeeping of School tasks/events. Assists the Pastor, Parish Administrative Secretary, Principal, Director of Religious Education and Business Manager with other duties as assigned.

ESSENTIAL DUTIES
• General Office: Receive visitors; answer telephones and deliver messages; mail handling, processing and delivery; Assist students and teachers; Assist visitors; Assist Business Manager with RaiseRight/SCRIP program; Assist with proofreading School materials; Filing; Act as the welcoming face of the school & parish; Attend weekly staff meetings; submit/manage annual expense budget; perform other duties as assigned by the Business Manager.
• School Support: Prepare, distribute and check-in weekly family communication packets; prepare and process field trip permission forms, provide fundraising support; administer non-life threatening first aid; Assist School Administrator with inventory, ordering and receiving school supplies, process School attendance and verification; manage student records requests; perform other duties as assigned by the School Administrator.
• Recordkeeping: Safe Environment Coordinator for school; Assist the Director of Religious Education with religious education recordkeeping and documents; Maintain/update School calendar of events.
• Publications: Quarterly Newsletter; School website; Social media posts; School forms & flyers; Marketing for the school.
• Meeting Attendance: weekly Parish Office staff

MINIMUM QUALIFICATIONS
Education, Knowledge, Skills, and Abilities:
• Ability to maintain confidentiality.
• Knowledge and understanding of office equipment and tools.
• Strong human relation skills: attention to details and accuracy, self-motivated, flexible, demonstrates initiative, and works with minimal supervision.
• Knowledge and current training in First Aid applications (emergency & non-emergency).

About the Employer

St. Joseph Catholic Elementary School serves children, preschool through fifth grade, and strives for spiritual, academic and social excellence within the framework of God, family and the community, and through Catholic teaching and devotion.