Coordinator of Human Resources

Job Description

COORDINATOR OF HUMAN RESOURCES
OFFICE OF HUMAN RESOURCES
DIOCESE OF MADISON

JOB DESCRIPTION

Summary/Objective:
The Human Resources Coordinator serves as a vital resource in providing comprehensive human resources support to parishes within the Diocese of Madison. This role focuses on fostering a culture of mission-driven service by offering guidance, resources, and expertise to parish leadership and staff. The HR Coordinator ensures that HR practices align with diocesan policies and applicable federal and state regulations, while supporting the unique needs of each parish community.

Essential Job Functions:
•Serve as the primary HR point of contact for parishes, providing guidance on recruitment, onboarding, employee relations, performance management, and terminations.
•Advise parish administrators, pastors, and business managers on HR best practices, ensuring consistency with diocesan policies and procedures.
•Assist parishes in developing and implementing job descriptions, employee handbooks, and workplace policies tailored to their needs.
•Maintain a diocesan-wide talent pool to assist parishes in filling vacant positions efficiently.
•Guide parishes in maintaining compliance with diocesan safe environment policies, including background checks and safe environment training for employees and volunteers.
•Review safe environment training and background checks for parish volunteers and employees.
•Monitor and update parishes on changes in employment law and diocesan HR policies.
•Provide coaching and mediation to parish leadership and employees to resolve workplace conflicts in a manner consistent with Catholic values and diocesan mission.
•Support parishes in addressing employee grievances, disciplinary actions, and performance improvement plans.
•Develop and deliver HR-related training programs for parish staff and leadership, covering topics such as HR compliance, employee engagement, and leadership development.
•Assist parishes in navigating diocesan benefit programs, including health insurance, retirement plans, and other employee benefits.
•Assist in administering diocesan employee benefit programs with benefit administration as needed.
•Support parishes in maintaining accurate employee records, including personnel files, contracts, and performance evaluations.
•Work collaboratively with diocesan departments to ensure cohesive support for parishes.
•Communicate regularly with parish leadership to evaluate HR needs and provide proactive solutions.

Required Competencies:
•Should strive to personally know, love, and serve Jesus Christ through active participation in the life of the Catholic Church.
•Must publicly profess and strive to follow Catholic teachings as proclaimed by the Magisterium of the Church.
•Should have strong interpersonal skills, collaborating effectively and joyfully with people from diverse backgrounds.
•Demonstrate integrity, a striving for excellence in work.
•Ability to manage complex schedules.
•Proficiency in preparing, organizing and maintaining confidential documents.
•Competence in managing office operations and maintaining office systems.
•Ability to represent the Office Human Resources in communications with the public, ensuring alignment with Church teachings and policies.
•Ability to manage confidential matters with utmost discretion.
•Strong moral character and adherence to Catholic values, ensuring trustworthy handling of sensitive ecclesiastical matters.
•A reputation for honesty, reliability, and professionalism in all interactions.
•Ability to effectively work with diocesan staff, parish leaders, and volunteers.
•Proficiency in Microsoft Office Suite and other productivity tools for reports, presentations, and data management.
•Ability to prioritize tasks in a fast-paced environment with competing demands.
•Willingness to adapt to irregular hours, including evenings or weekends, for diocesan events or urgent matters.
•Proactive approach to addressing challenges, such as logistical issues or scheduling conflicts, with minimal supervision.
•Strong knowledge of HR principles, employment lay, and compliance requirements.

Required Education & Experience:
•Associate's degree in business administration or a related field.
•Bachelor's degree in human resources preferred.
•Minimum of 2 years of HR or administrative experience.
•Experience working in a church/chancery environment a plus
•Spanish speaking a plus

Work Environment & Physical Requirements:
•Office setting, open cubicle
•Regular full-time; in-office position
•Able to lift up to 30 pounds.
•Reliable transportation required.

Normal Workdays & Hours:
•Full-time or Part-time
•Full-time: Monday - Friday 8:00 am - 4:30 pm.
•Flexibility to work nights and weekends as required.

Classification:
•Non-Exempt.

Reports to:
•Diocesan Director of Operations.

This job description is not designed or intended to be a comprehensive or exhaustive list of all activities, duties or responsibilities that are required of an employee in this job. Duties, responsibilities, and activities may change at any time with or without notice, at the discretion of the Bishop of Madison.

About the Employer

We serve to ensure that every individual is graciously invited every day to meet the person of Jesus Christ, risen from the dead, face to face and be changed by him.