Executive Assistant

Job Description

The Archdiocese of Hartford (Connecticut) is seeking a highly professional, discreet, and organized Executive Assistant to support a chancery executive. This position plays a vital role in ensuring the smooth operation of the executive's office through expert calendar management, high-volume communications handling, event coordination, and administrative support. The ideal candidate is resourceful, collaborative, and experienced in supporting executive-level leadership-ideally with previous experience working in a religious setting.

Key Responsibilities
• Manage the Executive's complex calendar, appointments, and travel, ensuring alignment with internal and public events.
• Handle all correspondence and inquiries, including drafting responses and managing communication with parishioners, clergy, and departments.
• Support major events and programs, including logistics, materials preparation, and follow-up.
• Coordinate with church councils and committees, maintaining records, minutes, and election processes.
• Maintain office systems and confidential files, including legal documents and church decrees.
• Collaborate with administrative teams and contribute to process improvements and workflow optimization.

Qualifications:
• Education: Bachelor's degree in Business Administration, Theology, or a related field preferred.
• Experience: 3-5 years of executive-level administrative experience; knowledge of Catholic Church operations strongly preferred.

Skills:
o Exceptional organizational and time management skills
o Advanced proficiency in Microsoft Office, Constant Contact, and JotForms
o Strong written and verbal communication abilities
o High level of discretion and confidentiality
o Professional demeanor and interpersonal skills
o Ability to prioritize and adapt in a dynamic work environment

Additional Details
• Occasional travel required.
• Must be available to support parish and diocesan events as needed (occasional evenings/weekends).
• Role has a work location in-person at the Pastoral Center in Bloomfield.

To Apply: Submit a resume and cover letter detailing your experience and interest in supporting the mission of the Archdiocese of Hartford to AOH Office of Human Resources at hr@aohct.org.

About the Employer

In union with the whole Church, the faithful of the Archdiocese of Hartford have a mission by Baptism to be living signs of communion with God, and to be his instruments for the redemption of the world. Nourished by God's Word and by the sacraments, especially the Eucharist, we are called to live a holy life, and to bring others into our shared communion with the Father, Son and Holy Spirit.