Business Manager

Job Description

--Summary--
The Business Manager's role is primarily one of oversight and management of processes and procedures for the smooth functioning of the parishes of St. Brigid and St. James, including St. James Catholic School. The practical focus will be on the accounting function, maintenance and oversight of facilities and grounds, IT, compliance, and operating procedures. While the day-to-day work in these areas will be carried out mostly by direct reports and contractors, the Business Manager will manage and collaborate with them to ensure deadlines and the needs of our stakeholders are being met. Because the Business Manager has oversight of the accounting function of the parishes, it is necessary to have working knowledge of and experience with income and expenses; assets and liabilities; payroll and retirement contributions; collecting rental fees, including insurance premiums; bequests and other large donations; and budget setting and monitoring. The Business Manager executes this role in the service of the greater goal of advancing the authentic Catholic Christian mission of the parishes to worship Almighty God and to make disciples of Jesus Christ.

--Competencies/Qualifications--
* A practicing, devout Catholic with a deep desire to be a disciple of Jesus Christ and to serve Him and His people
* Ability to communicate effectively and work with a variety of constituents
* Takes personal ownership to manage multiple tasks, projects, and deadlines
* Has strong problem-solving skills with equal facility for strategic and tactical thinking
* Ability to maintain confidentiality as needed
* Proficiency in Microsoft Office and general computer skills; knowledge of ParishSoft Family Suite and Accounting ideal
* 3-5 years of experience in accounting or business management
* Bachelor's degree in Business, Accounting, Finance, or a related field

--Responsibilities--
-General Administration-
* Ensure that facilities and finances are best used at the service of the parishes' culture and mission
* Supervise the Bookkeeper, School Enrollment Specialist, and any maintenance staff
* Document and adhere to Standard Operating Procedures for the role
* Attend Finance Council, staff meetings, and other meetings directed by the Pastor
* Review, negotiate, and oversee the execution of all parish-related contracts

-Technology-
* Coordinate with our IT partners for all technological needs of the parishes and school

-Facilities-
* Act as the primary contact for building and construction matters.
* Oversee policies for the use and rental of parish facilities
* Direct Maintenance Manager in facilities maintenance, cleaning, and upkeep

-Policy and Compliance-
* Oversee policy and procedures for finances and HR
* Oversee the systemization and management of necessary parish records
* Act as parish and school Safe Environment coordinator.
* Maintain all personnel files
* Ensure adequate insurance for all parish property and current inventories of temporal goods

-Financial-
* Direct Bookkeeper in oversight and review of all accounting functions
* Complete monthly payroll and retirement contributions
* Complete monthly bank reconciliations
* Create and review of yearly budgets with relevant stakeholders.
* Manage bookkeeping, accounting, banking, purchasing, and related procedures.
* Oversee periodic tithing pledge drives.
* Convene with the Pastor for regular financial reviews.
* Direct Bookkeeper in oversight of monthly finance review, analysis, and reporting.
* Oversee the preparation of scheduled archdiocesan financial reports.
* Oversee special collections
* Issue annual tithing tax letters by January 31st for the previous calendar year.

-Working for the Catholic Church-
Employment in and by the Church is substantially different from secular employment. Church employees must conduct themselves in a manner that is consistent with and supportive of the mission and purpose of the Church. Their behavior must not violate the faith, morals, or laws of the Church or the Archdiocese of Louisville, such that it can embarrass the Church or give rise to scandal. This position requires that the employee be a practicing Roman Catholic.
Key Information

Reports to: Pastor
Direct reports: Bookkeeper, School Enrollment Specialist, Maintenance Manager
Benefits: Full benefits, including 401K match and health, dental, and vision insurance
Status: Exempt, full-time, 30 hours per week, available for evening meetings and occasional urgent calls outside normal business hours

To Apply
Please send a cover letter and resume to Rev. Casey Sanders, frcasey@sbsjlou.org. A full job description will be provided upon request. Applications will be reviewed until the position is filled.

About the Employer

Offer worship to God and make disciples of Jesus Christ!