Bookkeeper

Job Description

We are seeking a detail-oriented and experienced Bookkeeper to manage the day-to-day financial operations of our Christian group travel company. The ideal candidate will possess a strong understanding of bookkeeping principles and the ability to handle the unique financial aspects of the travel industry, including commission tracking and multi-currency transactions.

Responsibilities:

-Accurately record all daily financial transactions in QuickBooks Online, including sales revenue (from passengers, airline tickets/fees, hotels, etc.), expenses, purchases, and payments.
-Manage accounts payable (vendor invoices from suppliers and service providers, etc.) and accounts receivable (client payments and outstanding balances), ensuring timely processing and follow-up. These often involve foreign currency.
-Perform monthly bank and multiple credit card reconciliations to ensure the accuracy of all financial data and identify discrepancies.
-Liaison with the CPA and coordinate the year-end close.
-Track and reconcile stakeholders' commissions, which often involve complex structures and payment schedules.
-Assist with payroll processing, using the ADP Run platform, including tracking employee work hours, expenses, and ensuring compliance with relevant tax regulations.
-Process 1099s in January of each year on the federal and state levels.
-Prepare and generate weekly financial reports, plus monthly trip profit and loss statements, quarterly profit and loss statements, balance sheets, and statements of cash flows.
-Manage Human Resources: Ensuring all new employees are properly welcomed, have the necessary paperwork completed, and understand company policies.
-Onboard new employees to the ADP platform.
-Keep accurate and confidential employee files.
-Pay monthly bills and issue checks as needed.
-Manage travelers' account receivables and refunds through proprietary reservations software.
-Review monthly invoices, accounts payable, and credit card statements for accuracy
-Respond to client calls regarding trip cost and invoices

Qualifications:

-Experience: Proven experience as a bookkeeper, with at least 3-5 years of professional bookkeeping experience.
-Accounting Software Proficiency: Strong working knowledge and proficiency with QuickBooks Online, Microsoft Office Suite, and Google Suite.
-Accounting Principles: A solid understanding of basic bookkeeping and accounting principles (Generally Accepted Accounting Principles - GAAP).
-Attention to Detail: Exceptional attention to detail and accuracy in data entry, record-keeping, and reconciliation processes.
-Organization & Time Management: Excellent organizational and time-management skills, with the ability to prioritize tasks and meet deadlines in a fast-paced environment.
-Industry Preference: Prior experience working within the travel, tourism, or hospitality industry is highly preferred, demonstrating an understanding of industry-specific financial transactions.
-Excellent verbal and written communication skills, with emphasis on patience and workplace diplomacy.
-Ability to multitask, set priorities, and pivot as the day and situation require.
-Understanding of Christian faith and principles is a plus.
-Excellent customer service skills.

BENEFITS:
-Competitive salary plus bonus with potential to earn over $ 75K
-Assistance with medical bills
-Three weeks paid vacation plus all major holidays paid
-Invitation to travel on international trips lasting from 10-12 days at least once per year, with all expenses paid.
-401 K plan

This full-time position is located in our Flemington, New Jersey, office with working hours from 8:30 am- 5:30 pm. Start date- as soon as possible

About the Employer

We are a faith-based group tour operator specializing in custom Catholic pilgrimages. We organize group trips for many outstanding Catholic leaders, including Cardinals, Bishops, Priests, Deacons, speakers, theologians, podcasters, media personalities, and laypeople. We have thirty-eight years of experience and have sent thousands of groups to every imaginable Catholic destination. Our dedication to creating the perfect trip for every group we work with sets us apart. No two trips are the same. Our award-winning innovation has pioneered many new itineraries, including Faith and Food pilgrimages and Catholic River Cruise pilgrimages.