Administrative Assistant - Office of Faith Formation

Job Description

Position Title: Administrative Assistant - Office of Faith Formation

Reports to: Director of Faith Formation / Pastor

FLSA Status: Non-Exempt, Part-Time (30 hours/week)

Position Summary
The Administrative Assistant provides essential support to the Office of Faith Formation at St. Joseph Catholic Church, which serves both English- and Spanish-speaking parishioners from preschool through adults. This role ensures the smooth day-to-day functioning of Faith Formation programs, sacramental preparation, and parish activities.

Key Responsibilities
• Provide general clerical and administrative support to the Director of Faith Formation and staff.
• Manage phones, email, and written correspondence in both English and Spanish.
• Maintain office files, databases, and records, including confidential sacramental and student information.
• Coordinate schedules, calendars, attendance tracking, and room reservations.
• Prepare materials for classes, meetings, retreats, and parish events.
• Assist with ordering, receiving, and distributing textbooks, catechetical resources, and classroom supplies.
• Support OCIA, Adult Confirmation, Baptism Prep, First Communion, Confirmation, and Vacation Bible School programs.
• Assist with annual registration processes, data entry, and database management.
• Ensure accuracy and completeness of sacramental registry entries.
• Maintain communication with catechists, volunteers, and families.
• Track program fees and provide logistical support for parish events.

Qualifications
• High school diploma required; Associate's or Bachelor's degree preferred.
• Previous administrative experience, parish or educational setting preferred.
• Bilingual (English/Spanish) is highly recommended but not necessary.
• Proficient in Microsoft Office Suite, Google Workspace, and parish database software (PDS, Church & PDS Formation).
• Strong organizational, time management, and communication skills.
• Knowledge of Catholic sacraments and parish life.

Work Schedule & Compensation
• Part-time, 30 hours per week.
• Some evenings and weekends required.
• Compensation and benefits according to parish and diocesan guidelines.

About the Employer

St. Joseph Catholic Church is a Franciscan Friar (TOR) staffed parish in Herndon, Virginia. We welcome all to our church community in the spirit and kindness of St. Francis of Assisi. St. Joseph Catholic Church seeks to provide a faithful atmosphere to celebrate the sacraments and scripture, profess and live our faith, and to grow spiritually in Christ. The church oversees various ministries, events, and catechetical opportunities, and oversees a suburb K-8th grade school.

Mission Statement:
St. Joseph Catholic Church preaches the Gospel through word, sacraments, and service to others in order to build God's Kingdom.