Volunteer and Events Coordinator

Job Description

Volunteer and Events Coordinator
Catholic Charites Atlanta is seeking a Volunteer & Events Coordinator to recruit, engage, and support volunteers in line with programmatic needs and coordinate fundraising and volunteer engagement events that advance the organization's mission. This position works closely with staff and community partners to connect volunteers with meaningful opportunities, maintain organized volunteer operations, and deliver well-coordinated events.

Key Responsibilities:

Volunteer Recruitment and Engagement
• Recruit volunteers through select partnerships, community outreach, referrals, and approved communication channels. Act as the agency contact point for national volunteer partners Notre Dame, Ignatius Volunteers, etc.
• Coordinate the recruitment through volunteer application process in coordination with Operations and Program management. Match volunteers with opportunities based on their interests, skills, availability, and program needs.
• Provide first level orientation focused on agency protocols and organizational policies with Operations Sr. Director.
• Connect approved volunteers to program managers for follow up orientation around specific job duties and ongoing supervision.
• Facilitate the accurate documentation of participation records and service hours while protecting confidential information.
• Work with program managers to support volunteer recognition and ongoing engagement activities to encourage continued participation.

Volunteer Events and Stewardship
• Coordinate and support prioritized volunteer events that increase community awareness and engagement with the CCA mission. (Read To Succeed, Christmas Connections, Lenten Shelter Experience, St. Joseph's Place Enrichment)
• Coordinate volunteer service activities that enhance the volunteer experience and advance the supporter move plan in line with mission advancement goals.
• Coordinate volunteer recognition events with program management to maximize volunteer retention and enhance engagement.
• Plan and execute volunteer stewardship for Read to Succeed and Christmas Connections volunteers.

Fundraising Events
• Support the Mission Advancement fundraising goals through the planning and execution of fundraising events.
• Develop event timelines, task lists, staffing plans, day-of-event schedules and run of show documentation in collaboration with staff and outside consultants.
• Coordinate event registration, volunteer assignments, supplies, vendor communication, setup, and cleanup.
• Work with appropriate staff to prepare event communications and promotional materials.
• Support event budget tracking, purchasing, and expense documentation within approved guidelines.
• Provide on-site coordination and communicate logistical issues to the appropriate staff lead.
• Compile event attendance, volunteer participation, expenses, and fundraising results supplied by the appropriate staff; document lessons learned for future events.

Collaboration and Administration
• Maintain an up-to-date calendar of fundraising and volunteer activities and events.
• Build positive working relationships with staff, volunteers, community partners, and event participants.
• Follow organizational procedures for confidentiality, accessibility, safety, and recordkeeping.
• Perform other related duties consistent with the position.

Qualifications:
Required
• Bachelor's degree
• Relevant experience in fundraising events, volunteer coordination, community outreach, customer service, or administrative coordination.
• Strong organizational skills and attention to detail, with the ability to manage multiple schedules and deadlines.
• Clear written and verbal communication skills and a welcoming, service-oriented approach.
• Ability to work independently and collaboratively with staff, volunteers, and community partners.
• Proficiency with email, calendars, spreadsheets, and basic recordkeeping systems.
• Ability to handle confidential information with discretion and follow organizational policies.
Preferred
• Experience supporting nonprofit fundraising or community events.
• Experience coordinating group activities.

About the Employer

Catholic Charities Atlanta provides transformative services that empower families to achieve self-sufficiency.

We provide a holistic combination of accredited social services that remove barriers to self-sufficiency and wholeness. We tailor our services for the unique circumstances of the people we serve.