Administrative Assistant to the Pastor

Job Description

Light of the World Parish is a large, vibrant Catholic community led by two young priests who are passionate about serving our parish family. We are seeking a joyful, highly organized, and personable Administrative Assistant to the pastor, as well as the associate priest, by helping manage the daily flow of communication, scheduling, and administrative work that keeps our parish running smoothly.

This position also supports the front office during receptionist absences or busy times, providing a welcoming and professional presence to all who visit or contact the parish.

It is a part-time, non-benefits eligible role. Approximately 29 hours per week, Tuesday-Friday 9am-4pm. The parish office is closed on bank holidays, as well as Catholic Holy Days of Obligation.

Requirements
Support for the Parish Priests
- Manage correspondence, scheduling, and calendar coordination (primarily electronic).
- Monitor, organize, and respond to email communications.
- Handle phone calls, take messages, and return calls as directed.
- Assist with expense reports, receipts, reimbursements, and related paperwork.
- Print, organize, and prepare documents and materials as needed.
- Occasionally run local errands or assist with parish tasks outside the office.

Reception and Office Support
(When time allows or when covering for the receptionist)
- Greet and assist parishioners, visitors, and callers with warmth and professionalism.
- Cover the front desk during the receptionist's vacations, sick days, or meetings.
- Assist with ordering office supplies, coffee, and paper.
- Contact parishioners regarding incomplete checks or deposits.
- Prepare Welcome Packets for new parishioners.
- Print children's bulletins and create name tags for various ministries.
- Produce food labels for the Food Pantry.
- Enter checks and Mass intentions in Excel or ParishSoft.
- Maintain and update the parish calendar and staff agenda items.
- Update parishioner information for the Parish Census in ParishSoft (Active, Inactive, Contributor Only).
- Coordinate the annual Christmas Present Drive, including communication with agencies, organizing gift tags, tracking adoptions, and arranging drop-offs and pick-ups.

Qualifications
- Highly organized, detail-oriented, and dependable.
- Friendly and professional, with the ability to manage multiple priorities and set healthy boundaries.
- Excellent written and verbal communication skills.
- Calm and composed under pressure.
- Proficient with computers, email management, and electronic scheduling.
- Experience with Microsoft Office Suite required; ParishSoft experience preferred.
- Active, practicing Catholic highly preferred.

How to Apply
Please send your resume and a brief cover letter describing your interest in this position to katie@lotw.org.

We look forward to welcoming someone who will help us serve our parish family with joy, professionalism, and faith.

Estimated hourly pay for the position is $20.00-$23.00/hour. Applications will be accepted until November 30, 2025, but interested applicants are encouraged to apply as soon as possible.

About the Employer

We are a vibrant Catholic Church with 3,200 families, in Littleton, Colorado.
Our mission is to form disciples to live and share the abundant life of Christ.