Payroll Manager

Job Description

Position Overview The Pastoral Center of the Archdiocese of Boston is seeking a Payroll Manager to lead the Finance Department's payroll team. This role will require the ability to work in a team environment with managers, senior staff and business managers relating to Central Ministries, parishes, schools and related entities.

Primary Function: The Payroll Manager is responsible for managing all aspects of payroll processing operations including the creation, review and updating of related policies and procedures and ensuring maximum software utilization and processing efficiency. The Payroll Manager also acts as the primary liaison with the payroll provider.

KEY RESPONSIBILITIES
• Payroll Support:
o Serve as a point of contact to support over 250 payroll administrators. This includes over 300 payroll companies.
o Attend the regional business manager meetings throughout the year.
o Provide onsite training to assist business managers with the rollout of time and labor when needed.
o Responsible for providing assistance related to general ledger interfaces/reports to ensure accurate postings to the general ledger.
o Research, analyze and resolve payroll-related problems or questions.
o Ensure the processing of payroll payments, payroll tax filings, and W-2 forms are both accurate and timely. Work with the payroll provider to ensure all amended returns are filed accurately and timely.
• Payroll Training & Documentation:
o Develop, implement and manage training courses and conduct live training/webinars for all payroll administrators.
o Provide new payroll administrators with one-on-one training.
• Payroll improvements:
o Responsible for implementing new payroll modules and recommending best practices including the time and attendance module.
o Audit payroll processes and procedures to ensure accuracy and timely corrections of any errors. Set up and monitor control mechanisms and recommend any needed changes.
o Responsible for continuously evaluating payroll processes and procedures and updating related documentation.
• Administration:
o Maintain and review bi-weekly payroll processes, procedures and systems to ensure timely and accurate processing of payroll transactions, including salaries, benefits, garnishments, taxes, and other payroll deductions.
o Lead, develop and mentor Central Ministries payroll staff.
o Research, interpret and monitor new regulatory requirements.
o Collaborate with management on reporting needs to improve automation and assist with annual reporting needs.
o Develop and maintain payroll metrics, reporting dashboards and analytics. This will include the use of Power BI to provide reports that are integrated with other RCAB systems.
o Identify opportunities to improve processes, strengthen controls, reduce manual work and improve efficiency.

QUALIFICATIONS:
• Bachelor's in Business Administration and/or Accounting or related field required and/or CPP/FPC certifications.
• Minimum of 7 years' experience in payroll administration including staff management.
• Experience managing payroll in a multi-entity organization, strongly preferred.
• Extensive knowledge of the payroll functions including processing, internal controls and payroll taxes.
• Proficient with payroll software. Experience with Paylocity is preferred.
• Strong analytical and problem-solving skills.
• Project management skills with the ability to design webinars/live event content and present to payroll administrators.
• Ability to work in a team environment with internal management teams as well as the parish/school administrators.
• Advanced Microsoft Office skills.
• Excellent communication and interpersonal skills.
• Willingness to support the mission of the Catholic Church.

PHYSICAL REQUIREMENTS:
• Ability to use a computer keyboard for up to 8 hours/day.
• Ability to sit for up to 8 hours/day.
• Ability to lift up to 20 pounds.

WORKING ENVIRONMENT:
• Hybrid work schedule - three days in the office and two days remote (subject to change)
• Travel to parish and parish schools as necessary

Salary range - $110K - $130K
To apply please send resume and cover letter to
HR_Staffing@rcab.org.

About the Employer

The Archdiocese of Boston is the fourth largest archdiocese in the United States and is the spiritual home for more than 1.8 million Catholics. Until October 2024, Cardinal Sean P. O'Malley, OFM Cap., led the Archdiocese through unprecedented events with a focus on healing and rebuilding the local Church. In August 2024, His Holiness Pope Francis named Archbishop Richard Henning, S.T.D. as Cardinal O'Malley's successor. He was installed on October 31, 2024.