Publishing Project Coordinator

Job Description

Publishing Project Coordinator
Job Description

Department: Publisher's Office

Reports To: Publisher

Full-time, on-site preferred

Position Summary

The Publisher Project Coordinator supports the Publisher, coordinates between the publishing house and the Business Office, and manages the publishing house's project management platform. The role monitors project timelines, reports progress and bottlenecks, administers the Business Office email inbox, and communicates with the Business Office on contracts, permissions, foreign rights inquiries, and Frankfurt International Book Fair planning.

Essential Duties and Responsibilities

Provides the publisher with administrative support, with emphasis on the following areas:

Serves as primary administrator for the publishing house's project management platform (Monday.com).

Designs and maintain boards, dashboards, automations, workflows, reports, and user permissions in Monday.com.

Monitors project timelines, identifies bottlenecks, and provides progress reports to the publisher.

Serve as an administrative liaison with the Business Office.

Tracks publishing house contract lifecycles, approvals, renewals, signatures, and deadlines.

Administers Business Office email inbox and directs inquiries to the appropriate person.

Assists with incoming permissions correspondence, foreign rights inquiries, Frankfurt International Bookfair planning.

Assists with publisher meeting notes, correspondence, etc.

Qualifications

Associate degree required; Bachelor's degree preferred.

Three to five years of administrative support experience.

Experience with Monday.com administration and project management.

Strong organizational, communication, and problem-solving skills.

Detail oriented with attention to accuracy and confidentiality.

Able to multi-task in a timely manner.

Collaborative and compassionate approach to projects.

Strong problem-solving and decision-making skills.

Excellent interpersonal and communication abilities.

Ability to respond calmly and effectively in complex or sensitive situations.

About the Employer

As apostles of Jesus Christ,
evangelizing today's world:
We are CALLED to holiness by
God's living Word and Eucharist.
We COMMUNICATE the Gospel
message through our lives and
through all available forms of media.
We SERVE the Church by responding
to the hopes and needs of all
people with the word of God, in
the spirit of St. Paul.