Administrative Assistant

Job Description

OVERVIEW

Administrative Assistant

The Administrative Assistant is a full-time position that aids the Parish's ministry of preaching by assisting parishioners in the front office, helping schedule Mass intentions and sacramental requests, overseeing outreach to newly registered parishioners, and assisting the Parish staff in a variety of other ways.

ESSENTIAL POSITION RESPONSIBILITIES/DUTIES

Reception and General Administrative Duties:
• Greet visitors, answer and direct phone calls, and respond to and
distribute emails received for the Parish.
• Sort and distribute mail, including the sorting of weekly envelopes
and loose checks.
• Manage the Parish calendar, including the initial questions about and
scheduling for baptisms, weddings, funerals, and special
sacramental requests.
• Process requests for sacramental records.
• Order general office supplies and devotional supplies, and keep
resources in the Parish offices and churches well stocked.
• Support other staff and Parish events as needed.

Mass Intentions:
• Schedule all Mass intentions for St. Vincent Ferrer Church.
• Create and maintain the yearly Mass books for the Parish.

Parishioner Registration:
• Oversee the response to Parish registrations, including the
information flow to other staff.
• Manage Parish databases and roster.

Administrative Assistance to the Parish Priests:
• Assist with the preparation of correspondence and communications.
• Assist the pastor and other Parish priests with general tasks as well
as administrative tasks related to baptisms, weddings, and funerals,
including follow-up with families.

REQUIRED FAITH-BASED KNOWLEDGE/COMMITMENT

• A practicing Catholic who accepts and is willing to abide by and give
personal witness to authentic Church teachings, has an active prayer
life, and is seeking to live virtuously.
• Good knowledge of and ability to articulate the core teachings of the
Catholic Faith as handed on through Sacred Scripture, Sacred
Tradition, and the Magisterium of the Church.

REQUIRED EDUCATION, EXPERIENCE, AND SKILLS

• Bachelor's Degree in a related field.
• 2-3 years of experience in related fields.
• Strong technology skills, with proficiency in using all Microsoft Office
applications (Word, Excel, PowerPoint, Teams, OneDrive) and Google
Drive as well as able to quickly learn new digital platforms.
• Ability to work within the complex ecclesial structure of the Catholic
Church.
• Ability to work collaboratively within diverse groups to build teams,
develop and maintain relationships, negotiate decisions, solve
complex people-centric problems, and resolve conflict.
• Excellent language and communication skills (bilingual in English and
Spanish is a plus).
• Able to manage repetitive tasks with little or no supervision, to dress
appropriately for office and public speaking, to self-ambulate up and
down stairs and to travel back and forth by foot between the Parish's
two churches (0.5 miles), and to lift up to 25 pounds.
• A positive, cheerful, and welcoming demeanor and also able to
handle stressful situations.

OTHER DETAILS

• This is a fulltime, non-exempt position.
• Compensation for this position is around $60K annually and also
includes a generous benefits package.
• Interested candidates should send a cover letter, resume, two letters
of recommendation, and three references to: lrubino@svsc.info.

About the Employer

Parish of St. Vincent Ferrer & St Catherine of Siena