Programs and Operations Coordinator

Job Description

We seek a full-time, resident Program Fellow and Operations Coordinator to help incarnate our
mission as a Catholic intellectual apostolate in University City. The Coordinator will be entrusted
with a variety of duties related to administration and communications, programming, and
mentorship. This job is ideal for an intellectually-engaged college graduate with 1-2 years of
professional experience and/or an MA who has a spirit of initiative and a strong commitment to the
mission of the Collegium Institute. This candidate should be seeking to work on a motivated team
and contribute organizational and communication skills for the growth of an expanding academic
enterprise that delivers over one hundred programs and events annually and has nourished
intellectual friendship among thousands of students, faculty, and supporters for now over a decade.
The opportunity will offer high-level experience in every aspect of running a successful and
innovative organization and prepare the position-holder for a variety of future opportunities within
the university community and non-profit management, and beyond.
Key Responsibilities
Programs:
Program Development: Collaborate with the team to develop, plan, and carry out
programs and events. This can include proposing speakers to invite for lectures,
developing curricula for our student seminars; coordinate vendors. The coordinator
also would have the opportunity to identify new needs and initiatives and suggest
and execute improvements on existing programs.
Program Staffing: Co-lead discussions in student seminars; set up for programs and
events; provide A/V support; assist program participants; greet and converse with
guests at events to create a welcoming, convivial environment.
Program Promotion: Promote Collegium's programs through new and existing
platforms. This includes writing copy for program descriptions, invitations, and
announcements, both electronic and printed, as well as executing the distribution of
these materials.
Student Advising: Collegium Institute has a robust community of Undergraduate
Fellows and Graduate Fellows. This position would include meeting with Fellows
regularly outside of regular programs to advise and to foster community; also
includes working directly with the Undergraduate Executive Committee to help them
form and implement their ideas.
Operations and Administration:
Major Grant Management: Collegium has been awarded a series of major grants
that enable exciting multi-institutional partnerships across universities. The
Coordinator will help oversee the administration of these grants, monitoring the
achievement of grant deliverables, ensuring narrative reporting and expense
accounting, and where applicable participating in the communities of practice
created by grants. The coordinator also may assist in compiling data and writing
copy for grant reports as well as the visioning and writing of new grant proposals.
Community Relations and Data Management: Work with CFO to produce and
distribute donor acknowledgments; serve as database administrator; develop contact
lists in the database and propose augmentations for organization. Work closely with
the CFO to optimize data collection, management, and utilization practices.
General Administration: Confirm that bills and honoraria are paid on time; check
the PO Box and then deposit any checks received and distribute correspondence
accordingly; as needed, coordinate employee benefits administration and payroll
information and requirements in conjunction with senior staff.
Qualifications:
• A strong commitment to the mission of the Collegium Institute, both personally and
professionally
• A bachelor's degree in a non-technical field (or an MA in a non-technical field)
• If not an MA then at least 1-2 years of professional experience that demonstrate superior
organizational, leadership, and communication skills
• Experience with Microsoft Excel is a must. Experience with Salesforce (or similar CRMs),
Microsoft, Google, and Adobe's products preferred; basic graphic design skills a plus.
• Basic technological competence and ability to quickly learn simple A/V equipment
• Advanced communication and interpersonal skills
• A commitment to excellence and attention to detail
• A positive attitude maintained in a fast-paced environment
• A willingness to take initiative while also taking direction from leadership
• Time-management skills, evidenced through the ability to manage multiple projects at once
• Scheduling flexibility, willingness to work some evenings weekly and occasional weekends
• Availability to work in person through the week and for limited travel for off-campus events
• Preference for candidates willing to commit for two years
• Familiarity with the University of Pennsylvania is a plus
Salary: The starting salary range for this position is commensurate with skills and experience.
Benefits:
• Individual Coverage Healthcare Reimbursement Arrangement
• SIMPLE IRA retirement plan
• Paid Time Off
Location: Collegium's office is located in Leadership Hall (3814 Walnut Street), on the University
of Pennsylvania's campus.
To Apply:
In order to apply, please submit the following materials:
1. Cover Letter of 1-2 pages that addresses your eligibility, demonstrates familiarity with
Collegium's programs and priorities, and sets forth a compelling vision for how your
candidacy would enable Collegium to execute and enhance both.
2. A resume that includes a list of three professional references who can testify to your
suitability for this position
These items should be assembled into a single pdf and emailed - with the subject line "Program and
Operations Coordinator Application" - to Caroline Arnold at carnold@collegiuminstitute.org

Learn more: https://collegiuminstitute.org/join-the-team

About the Employer

Founded by faculty, alumni, students, and friends of the University of Pennsylvania, the Collegium Institute draws mainstream learning into conversation with the Catholic intellectual tradition in the university community. It seeks to enrich academic culture by sharing the intellectual fruits of the Catholic tradition with a mainstream audience, both secular and religious, and by supporting scholarship, teaching, and learning that engages across the disciplines. In so doing, it also cultivates reflection on "catholic" or universal questions and on the unity of truth across the disciplines.