Payroll Administrator

Job Description

DIOCESE OF ALLENTOWN
Payroll Administrator, Allentown
Position Description

Job Title: Payroll Administrator
FLSA: Exempt
Reporting Functions: Reports to the Controller; no reports

Job Function: In concert with the strategic direction of the diocese, process, manage and record all aspects of accounting and financial reporting related to payroll and pensions. Oversee and coordinate all diocesan compensation, benefit, and reimbursement payments processed through the payroll. Complete special project assignments as directed.

Duties and Responsibilities:
- Receive, track, and evaluate for accuracy/completeness employee timecards, payroll change notices, and benefit changes according to policies and procedures. Refer employee/manager system training or nonconformance issues to Human Resources.

- Process the bi-weekly payroll and other special requests for the Administrative Offices and Holy Family Villa.

- Process the monthly Lay and Priest pension payments.

- Prepare payroll related reports (e.g., pension contributions, etc.) and coordinate their processing and reconciliation.

- Prepare the payroll, benefits, and pension related journal entries and record in the accounting system.

- Assist in monitoring, reporting, reconciling, and adjusting (when necessary) all payroll and pension related accounts in the accounting system (e.g., expenses, accruals, clearance accounts, etc.). Coordinate with Human Resources and Benefits Administration as needed to resolve discrepancies.

- Create, run and maintain ad-hoc reports related to payroll and pensions.

- Continuous coordination and communications with Accounting/Finance team members and Human Resources, Benefits Administration, and Clergy Benefits departments as well as with the field offices.

- Answer employee questions about paychecks and payroll related taxes and benefit deductions.

- Act as a central diocesan knowledge resource for payroll related matters to assist the payroll coordinators at the various diocesan organizations.

- Coordinate annual W-2's, 1099-R's and other government reporting requirements related to payroll and pension benefit payments.

- Assist in the development of the annual budgets, and completion of the annual audits.

- Provide payroll related reports to Benefits Administration for their reconciliation of monthly benefit invoices/statements.

- Ensure accurate and timely coordination between the payroll and the 401(k) Plan.

- Provide payroll data as needed to help the Diocese meet the compliance and reporting requirements of the ACA.

- Provide support to Benefits Administration for the calculation of Lay Employee Pension benefit payment estimates.

- Perform other duties as assigned.

Educational/Experience Requirements:
- Associates degree in accounting, or related field.

- Minimum 4 years' experience in payroll processing, and 2 years benefits experience.

- Strong knowledge of payroll, payroll taxes and applicable labor laws.

- A basic understanding of the rules and regulations of the Affordable Care Act.

Other Requirements:
- Due to the nature and mission of the Catholic Church, all employees are bound to exhibit respect for the teachings and discipline of the Church in regard to matters of faith and morals.

- Working knowledge of accounting software, preferably Business Central.

- Working knowledge of processing software, preferably iSolved platforms.

- Working knowledge of reporting software
.
- Ability to adapt easily to new software.

- Highly proficient in Microsoft Office applications - Excel, Word, and Outlook at a minimum.

- Satisfactory level of analytical, problem solving, and communication skills.

- Ability to identify and implement process changes resulting in increased productivity and/or quality.

- Possess the ability to follow instructions, work independently, demonstrate flexibility, and maintain confidentiality regarding Diocesan operations.

- Knowledge of clergy payroll and taxation.

- Ability to maintain a high level of confidentiality.

Physical Demands: The employee is regularly required to stand, walk, sit, talk, and hear both in person and by telephone; frequent use of equipment that includes repetitive motions and computer eye fatigue. Occasionally required to reach and lift with hands and arms; stoop, kneel, crouch, or crawl, lift and/or move up to 10 pounds. Vocal communication is required for expressing or exchanging ideas by means of the spoken word; hearing is required to perceive information at normal spoken word levels; visual acuity is required for preparing and analyzing written or computer data, determining the accuracy and thoroughness of work, and observing general surroundings and activities.

Working Conditions:

- Normal work environment. May be required to attend meetings at other locations occasionally. Normal workdays are Monday through Friday from 8:30 a.m. to 4:30 p.m. (35 hours per week). May be required to work overtime, weekends, and/or holidays occasionally.

The above statements are intended to describe the general nature and level of work being performed. They are not intended to be an exhaustive list of all responsibilities, duties, and requirements.

About the Employer

The mission of the Diocese of Allentown is: "A Roman Catholic family of faith, centered in the Holy Eucharist, faithful to the Church's teachings, bringing the Light of Christ to each other and to our community."