School Main Office Assistant

Job Description

Christ the King High School's Office Assistant will provide essential clerical and administrative support to ensure smooth daily operations, acts as the primary receptionist, manages student attendance records, handles inquiries from parents and visitors, and assists the administration with documentation. Key duties include scheduling, data entry, and phone.
Key Responsibilities and Duties
• Reception & Communication: Serves as the first point of contact, answering phones, greeting visitors, and directing inquiries to the appropriate person.
• Data Management: Enters and maintains accurate student records, including attendance, enrollment, immunizations, and grades in the student information system.
• Clerical Support: Types reports, prepares bulletins and correspondence, and maintains office files.
• Student Support: Assists with student check-ins/check-outs, and handles calls to parents.
• Office Administration: Orders office supplies, maintains inventory, and operates standard office equipment (copiers, scanners).

Preferred Qualifications and Skills
• Experience: 1-3 years of clerical or secretarial experience, preferably in a school environment.
• Technology Proficiency: Experience with Microsoft Office Suite (Word, Excel), Google, and school-specific database systems, in particular FACTS Management.
• Communication: Excellent verbal and written communication skills for interacting with students, staff, and parents.
• Organization: Strong ability to multitask and prioritize duties in a fast-paced environment.
• Interpersonal Skills: Demonstrates diplomacy, tact, and discretion when handling confidential student information.

Salary to commensurate with experience

Benefits
• Health, dental and vision insurance
• Life insurance
• Paid time off
• Retirement plan

About the Employer

"Let it be known to all who enter that Christ is the reason for our school".

Our mission is to create an atmosphere in which all members of the faculty, staff, and student body can attain a high level of achievement based upon recognition of their unique abilities and their relationship with God. Our students are challenged to grow academically, spiritually, socially and physically to meet the demands of a changing world. Through the collaborative efforts of the Christ the King Community, students are empowered to become independent thinkers and moral leaders.