Administrative Assistant and Bookkeeper

Job Description

Holy Savior Academy is seeking a highly organized, dependable, and detail-oriented Administrative Assistant & Bookkeeper to join our school community. This position combines the responsibilities of a school secretary with bookkeeping duties and serves as an essential member of our administrative team. The ideal candidate will possess excellent communication skills, strong organizational abilities, and experience managing financial records using QuickBooks Online.

Administrative Assistant and School Secretary Duties
Greet and assist students, parents, visitors, and faculty in a professional and welcoming manner.
Answer and direct incoming phone calls and respond to emails.
Maintain student records and office files with confidentiality.
Assist with student attendance and daily school office operations.
Prepare correspondence, reports, forms, and other school documents.
Coordinate office supplies and maintain an organized front office.
Support the Principal and school staff with administrative tasks and special projects.
Manage calendars, appointments, and school communications.
Assist with school events, registrations, and general office coordination.

Bookkeeping Duties
Maintain accurate financial records using QuickBooks Online.
Process accounts payable and accounts receivable.
Prepare and record deposits and payments.
Reconcile bank and credit card accounts.
Assist with monthly financial reports and budget tracking.
Maintain organized financial documentation and records.
Work with the Principal and parish/business office regarding financial reporting and bookkeeping needs.

Qualifications
Previous experience as an administrative assistant, school secretary, office manager, or similar role preferred.
Previous experience with QuickBooks Online is required.
Previous experience with Powerschool is suggested, but not required
Previous experience with FACTs Management is suggested, but not required
Proficiency with Microsoft Office (Word, Excel, Outlook) and other standard computer applications.
Excellent written and verbal communication skills.
Strong organizational skills with exceptional attention to detail.
Ability to multitask, prioritize responsibilities, and work independently in a fast-paced environment.
Professional demeanor and commitment to maintaining confidentiality.
Experience in a school or church environment is a plus.

Employment Requirements
Must successfully pass a criminal background check and fingerprinting prior to employment.

Must complete VIRTUS Protecting God's Children training
Must be eligible to work in the United States.

Schedule
This is a 12-month position. During the school year, the schedule is Monday through Friday, 8:00 a.m. to 3:00 p.m.

During the summer months, the position transitions to a part-time schedule of 2 - 3 days per week, with flexible hours based on the needs of the school.

Compensation
This is a salaried, exempt position with an annual salary of $40,000, paid semi-monthly (twice per month).

The compensation package includes paid holidays and school breaks, and other benefits in accordance with Holy Savior Academy and the Diocese of Metuchen's employment policies.

Holy Savior Academy is committed to providing a welcoming, faith-filled environment dedicated to academic excellence and Christian values. We are seeking a team member who is organized, trustworthy, and committed to supporting the mission of Catholic education.

Interested candidates should submit a resume and cover letter for consideration to Mrs Eva Tripodi etripodi@holysavioracademy.com.

About the Employer

Catholic Pre-K through 8 Elementary School