Bookkeeper

Job Description

Description
Performs data entry for all parish giving and other events into the PushPay/CHMS Parish Stack systems and makes sure that information is accurate to transfer to the general ledger
Processes, and records donations including those of the St. Thomas Outreach Program, Haiti and other subsidiary ministries of the parish
Prepares weekly IRS tax letters for donations over $250.00
Prepares annual IRS tax deduction statements at year end for all donors.
Collects receipts and reconciles them to the credit card and parish accounts in order to process invoices
Reviews, add general ledger codes and enters weekly invoices and statements for check runs
Run and prepares all checks for the Pastor's / Finance Committee signature
Uploads check files to bank through Positive Pay
Assembles and mails all checks along with appropriate paperwork
Assists diocesan staff and parish finance committee to reconcile parish accounts, ledgers and account balances including monthly bank statements
Prepares financial statements Monthly or as needed
Keeps a record of all "Diocesan" collections and processes their payments quarterly
Logs into bank as needed to approve payment exceptions
Assists the Chairperson with the Fall Festival and International Food Festivals
Provides some receptionist services, as needed during lunch and absences of Receptionist (to include phone and in person greetings), and records clear, accurate messages for staff follow-up
Prepares and sends regular and bulk mailing (tax statements, fall festival, etc.)
Supplies stewardship counters with necessary material for their weekly task
Accountable for following parish policies related to the security of Parish funds

Payroll/Human Resources:
Prepares payroll timecards for parish hourly employees using Paylocity
Processes bi-monthly Parish payroll
Using the automated payroll system, and with journal entries for payroll and benefits, prepares payroll, associated tax, and other appropriate financial reports
Handles confidential, complicated questions about policies and procedures related to giving, taxes, payments, payroll and benefits
Other duties as assigned

Requirements
Education:
Bachelor's degree in accounting is preferred or an Associates degree in accounting or business
High School degree with five (5) years computerized bookkeeping experience can be substituted for associate's degree
Bilingual language (Spanish & English) skills are preferred

Experience:
Ability to maintain confidentiality in all matters is required
Experience with MS Office and Google Office is required
Proficient data entry skills with strong attention to details.
Familiar with PushPay, Sage Accounting and Paylocity is desired
Ability to relate and communicate verbally and in writing with diverse populations is required
Ability to grasp quickly the parish office functions is required

To Apply:
Please copy the following URL into your web browser: https://recruiting.paylocity.com/recruiting/jobs/Apply/3536800/ST-THOMAS-AQUINAS-CHURCH/Bookkeeper

About the Employer

The Diocese of Nashville is a growing and vibrant diocese whose mission of, "Living and Proclaiming the Good News of Jesus Christ, Welcoming All!" is at the heart and focus of everything we do.