Pastoral Assistant to the Pastor

Job Description

Holy Family Parish and American Martyrs Parish are seeking a Pastoral Assistant to assist the Pastor in the daily administration, coordination, and pastoral operations of both parishes. This position is essential to ensuring smooth day-to-day functioning, clear communication, and effective pastoral support across both parish communities.
The ideal candidate is organized, discreet, proactive, and mission-oriented, with a strong ability to manage multiple priorities while maintaining a warm, welcoming pastoral presence.

Primary Responsibilities
Pastoral & Administrative Support
• Serve as the primary administrative support to the Pastor
• Help manage the Pastor's daily workflow, priorities, and desk
• Coordinate schedules, appointments, meetings, and parish commitments
• Screen phone calls, emails, and correspondence, responding appropriately or routing as needed
• Maintain confidentiality and exercise sound pastoral judgment
Parish Operations & Coordination
• Assist with day-to-day parish operations for both parishes
• Coordinate calendars between Holy Family and American Martyrs to avoid conflicts
• Prepare correspondence, memos, letters, and reports as needed
• Support parish staff, clergy, and volunteers with administrative coordination

Communication & Organization
• Draft and format emails, letters, bulletins, announcements, and internal communications
• Maintain organized digital and paper filing systems
• Track deadlines, follow-ups, and ongoing parish initiatives
• Assist with parish communications across platforms (email, bulletin, website, social media coordination as needed)
Meetings & Events
• Attend meetings & take meeting notes and follow up on action items
• Assist in planning and coordinating parish events, liturgies, and special initiatives
• Serve as a point of contact for vendors, diocesan offices, and external partners as needed

Qualifications & Skills
• Practicing Catholic with a respect for the mission and life of the Church
• Strong organizational and time-management skills
• Excellent written and verbal communication abilities
• Ability to manage multiple priorities with flexibility and calm
• High level of discretion and professionalism
• Proficiency with office technology (email, Word, Google Docs, calendars, basic spreadsheets)
• Experience in parish ministry, nonprofit administration, or office management preferred

Personal Qualities
• Warm, welcoming, and pastoral in demeanor
• Self-directed and reliable
• Detail-oriented and proactive
• Comfortable working in a faith-based environment
• Able to adapt to the evolving needs of a parish partnership model

Schedule
• Full-time (hours to be determined)
• Occasional evening or weekend availability may be required based on parish needs

Compensation
• Salary and benefits commensurate with experience and diocesan guidelines

About the Employer

Holy Family & American Martyrs Partnership is a Roman Catholic community of believers. We are a caring, welcoming, diverse community called to live and share the Gospel message. We proclaim the presence of Christ in the world through word, Sacraments and service as we strive to be faithful to Christ's command to evangelize all people.