Administrative Assistant

Job Description

Part-Time Office Administrator Employee
Position Title: Part-Time Office Administrative Assistant
Reports to: Pastor / Operations Manager
FLSA Status: Non-Exempt
Work Schedule: Monday 8am - 3pm, Tuesday & Friday 8am - 5pm
Hourly Rate: Competitive hourly rate based on experience.
Location: Light of the World Catholic Parish Littleton, Colorado

Position Summary
The Part-Time Office Administrative Assistant will be part of a two person team.
The Office Administrative Assistant serves as the face of Light of the World Catholic Church. This person will be a welcoming and organized presence within the parish offices, supporting the pastoral team, ministries, and parishioners. This role is responsible for administrative, liturgical, and hospitality-oriented tasks that help ensure the smooth day-to-day functioning of the parish. The ideal candidate is detail oriented, compassionate, discreet, and committed to serving the mission of the Catholic Church.

Key Responsibilities
Administrative & Stewardship Support
• Handle daily voicemails, phone calls, and walk-in visitors with professionalism and pastoral sensitivity.
• Maintain and update the parish staff directory, birthday lists, and associated teams for birthdays.
• Manage incoming mail daily.
• Process mailed-in offertory donations and ensure accurate documentation.
• Assist offertory counters as needed.
o Contact parishioners when checks require correction or clarification.
• Oversee ink cartridge recycling and office organization.

Ministry & Event Support
• Assist in parish event planning, including coordination and day-of support.
• Support ministry events requiring staff assistance.
• Serve as a ministry liaison, ensuring communication between ministries and the parish office.
• Provide general support for ministry needs.
• Help coordinate annual parish gatherings such as the Ministry Fair and Ministry Appreciation Dinner.
• Provide administrative support for the Food Pantry and Praying for the Dying Ministry, including labels, nametags, and materials.
• Coordinate with outside groups (AoD events, other parishes, Catholic organizations.)

Purchasing & Hospitality
• Manage purchasing and ordering of parish office kitchen supplies (snacks, coffee, etc.).
• Order lunch for Staff Connect birthdays (typically Tuesdays or as scheduled).

Team Shared Responsibilities
• Assist with Mass intention scheduling.
• Support parish ministries by helping with registrations and forms (e.g., Men's Club events, scholarship forms, liturgical ministry sign ups, etc.).
• Facilitate requests for anointing of the sick or priest visits, ensuring timely communication.
• Oversee and troubleshoot the copier, including contacting service providers as needed.

Qualifications
• Commitment to the mission of forming disciples to live and share the abundant life of Christ.
• Prior experience in administrative support, parish work, or ministry preferred.
• Excellent organizational and multitasking skills.
• Strong communication and interpersonal skills with a pastoral heart.
• Warm, welcoming demeanor for interactions with parishioners, volunteers, and visitors.
• Proficiency with office technology, including email, databases, and Microsoft Office Suite; familiarity with parish systems (e.g., ParishSoft, Flocknote) is a plus.
• Ability to handle confidential information with discretion.
• Practicing Catholic strongly preferred

Physical & Work Environment Requirements
• Ability to remain at a desk or reception area for extended periods.
• Ability to lift light office supplies or materials (typically under 20 lbs).
• Work performed in a friendly, community oriented parish office environment.

Please email resumes and references to joanne@lotw.org

About the Employer

We are a vibrant Catholic Church with 1,600 families, in Littleton, Colorado.
Our mission is to form disciples to live and share the abundant life of Christ.