Operations Assistant

Job Description

Pay: Non-exempt; 10-15 hours per week, $20-25/hour

Reports to: City on a Hill Executive Director

Mission: City on a Hill seeks to be the community that inspires and forms the young adult generation to be saints! It began as a ministry of the Diocese of Kansas City-St. Joseph. Fifteen years later in 2021, City on a Hill became an independent 501(c)3 organization and lay apostolate. Now, the apostolate is preparing for expansion to other markets.

Apply: Please send your resume and three references (two professional, one personal) to catherine@kansascityonahill.org by March 14.

Position Summary:
The primary objective of this contractor position is to manage the nonprofit documentation, record keeping, insurance, financial management, and other admin needs for City on a Hill Young Adult Apostolate as assigned. The position is 10-15 hours a week, with the option of being fully remote.

Responsibilities:
-Manage day to day financial transactions and record-keeping for City on a Hill, including monthly transaction reporting, payments to vendors, and subscriptions.
-Work with the insurance broker to ensure the organization has necessary insurance coverage, and operates in compliance with the insurance particulars, and request COI's as needed.
-Oversee all legal requirements of the 501(c)3 status and ensure government and non-profit compliance when necessary.
-Assist the Director in preparation of the annual budget (fiscal year Jan 1 - Dec 31).
-Virtually train volunteers on City on a Hill's financial protocols or budgets, and assist them with event purchasing or reimbursements as needed.
-Create cost matrices for planned events as needed, such as for retreats, or the annual City Lights Gala.
-Maintain LastPass, Google accounts, and other virtual platforms.
-Manage City on a Hill's job postings and applications, along with the onboarding of new employees and contractors.
-Onboard and support employees with TakeCommand, our HRA portal, and ensure reimbursement of medical expenses.
-Keep City on a Hill's drives organized, and archive out-of-date files.
-Reply to email within three business days.
-Manage the City on a Hill Facebook group.
-Other admin duties as assigned.

Knowledge, Skills, and Abilities:
-Humble team player.
-Incredible and consistent attention to detail.
-Outstanding communication skills, both written and verbal.
-High level of operational knowledge of online platforms.

Basic Qualifications:
-Undergraduate degree in finance, accounting, marketing, communications, or business required.
-Prior experience with nonprofit administration, operations, or budget management preferred.

About the Employer

City on a Hill seeks to be the community that inspires and forms the young adult generation to be saints. Kansas City's City on a Hill involves 2,000+ young adults every year in a number of initiatives, including sports leagues, Adoration events, retreats, trips, formation opportunities, and more. The apostolate embraces core values of the primacy of holiness, formation in lay apostolate, radical hospitality, and a ground-up leadership model.