Finance Associate

Job Description

Finance Associate
Dominican Friars Foundation
Location: New York, NY

ABOUT THE DOMINICAN FRIARS FOUNDATION

The Dominican Friars Foundation is the 501(c)(3) advancement arm of the Dominican Friars of the Province of Saint Joseph. The Foundation unifies various fundraising efforts that support key apostolates of the Province. With the support of the Dominican Friars Foundation, the 300+ friars of the Province of Saint Joseph work for the glory of God and the salvation of souls by building up the local and universal Church, teaching and preaching to students on university campuses, and engaging the broader culture.

Fr. John Paul Kern, O.P., currently serves as the Vicar Provincial for Advancement for the Dominican Friars Province of Saint Joseph and as the Executive Director of the Dominican Friars Foundation. The team at the Foundation is divided into three departments: Development, Strategy & Operations, and Marketing & Communications.

ABOUT THE POSITION

Serving as a member of the Strategy & Operations team, the Bookkeeper will oversee the day-to-day financial record-keeping needs of the Dominican Friars Foundation, with a focus on past and current finances.

This may include:

- Processing accounts payable and receivable, ensuring that bills are paid on time and that all transactions are properly documented and coded in Quickbooks Online
- Reconciling bank and credit card statements, ensuring all financial data is complete, accurate, and consistent with the donation records in our Salesforce database
- Responding to inquiries related to accounting records, including resolving discrepancies and providing support to other departments as needed
- Preparing staff payroll (via our payroll vendor) and syncing payroll into the general ledger
- Ensuring 1099 forms and reports for the calendar year are prepared and submitted in a timely manner
- Assisting in the preparation of monthly, quarterly, and annual financial reports for internal and external reporting and compliance purposes.
- Maintaining human resources files and managing employee benefits.

A Fractional CFO will also be in place to provide high-level financial leadership for the Foundation and serve as a strategic financial advisor to the Executive Director.

QUALIFICATIONS

Faithfully Catholic

(The person holding this position will represent the Dominican Friars in public, will bear witness to the Catholic faith, and will occasionally lead others in prayer. Applicants must be practicing Catholics in good standing who assent to and profess the Catholic faith in its entirety as presented in the Catechism of the Catholic Church.)

- A growing knowledge of and affinity for the Dominican mission and charism
- Personal knowledge of the Dominican Friars or another religious community would be a plus

Strong team player

- Strong interpersonal and communication skills and the ability to develop relationships of trust and respect with Friars, colleagues, and donors
- Good work ethic with a continued willingness to learn and grow
- Personal commitment to building a culture of collaboration and excellence

Strong performer

- Robust organizational skills and the ability to prioritize multiple projects/tasks with minimal supervision
- Extreme attention to detail
- Ability to maintain confidentiality at all times and in all circumstances
- Basic understanding of nonprofit accounting standards, tax law, and compliance requirements
- Experience in accounts payable, accounts receivable, and general ledger accounting with a specific focus on handling diverse vendor and consultant relationships
- Understanding of 1099 compliance and independent contractor classifications
- Experience with expense tracking, categorization of contractor-related expenses, and invoicing systems
- High level of customer service skills, with the ability to manage and prioritize diverse needs and requests from staff, vendors, and contractors
- Experience with Quickbooks Online
- Experience with Salesforce NPSP would be a plus, ability to learn Salesforce NPSP is necessary
- Bachelor's degree in Accounting, Finance, or related field; or equivalent work experience required
- Minimum of 2-3 years of accounting experience, preferably in a nonprofit environment

IMPORTANT NOTES

This position is full-time, salaried, with a full benefits package (including health and dental insurance, disability insurance, life insurance, a generous 403(b) retirement plan match, FSA, and commuter benefits), and requires that the candidate live within commuting distance of our offices on the Upper East Side of Manhattan.

The salary for an average candidate for this position will likely fall into the $65,000-$75,000 range.

Please note that applicants must be authorized to work for ANY employer in the U.S., as we are unable to sponsor or take over sponsorship of an employment visa at this time.

To apply, please email a resume and cover letter (including information about what prompted you to apply for this position) to Kelly at df@dominicanfriars.org with the words "Finance Associate" in the subject line. Thank you for considering the Dominican Friars Foundation; we look forward to hearing from you.

About the Employer

The Dominican Friars Foundation is the 501(c)(3) advancement arm of the Dominican Friars of the Province of Saint Joseph. The Foundation unifies various fundraising efforts that support key apostolates of the Province. With the support of the Dominican Friars Foundation, the 300+ friars of the Province of Saint Joseph work for the glory of God and the salvation of souls by building up the local and universal Church, teaching and preaching to students on university campuses, and engaging the broader culture.