Administrative Assistant

Job Description

The Office of Seminarians and Vocations at the Archdiocese of Hartford has an opening for a full-time (35 hours per week) Administrative Assistant. This role in-person at the Pastoral Center in Bloomfield, CT.

Primary responsibilities include: ensuring applications to the Formation Program are complete, assisting the Directors with correspondence and calendars, facilitating communication between and outside seminary personnel/professionals, & scheduling/booking travel. This role also manages aspects of the Vocation Prayer Society, to include enrolling new members and maintaining records, distributing newsletters and mailings, updating and maintaining the website, designing, developing, and distributing hard copy, promotion materials.

This position is also responsible for managing office administrative functions that can include: monthly reconcilement of office expense accounts and receipts, ordering and maintaining office and related supplies, liaising with suppliers, booking and managing logistics for events, and submitting and distributing documents for seminarian Ministry Installations and Ordinations.

Qualified candidates should possess:
• Bachelor's degree,
• 5 years' of relevant experience,
• Knowledge and understanding of the Roman Catholic Church and its mission,
• Ability to maintain and observe confidentiality,
• Strong organizational and interpersonal/communication skills,
• Experienced with Microsoft Office, Adobe Acrobat, Photoshop, and various social media applications,
• Knowledge of Spanish language is a plus.

To apply: submit a letter of interest and updated resume, to Jennifer Upton-Grayson, Director of Human Resources, at: hr@aohct.org.

About the Employer

In union with the whole Church, the faithful of the Archdiocese of Hartford have a mission by Baptism to be living signs of communion with God, and to be his instruments for the redemption of the world. Nourished by God's Word and by the sacraments, especially the Eucharist, we are called to live a holy life, and to bring others into our shared communion with the Father, Son and Holy Spirit.