Program Fellow and Operations Assistant

Job Description

We seek a full-time, resident Program Fellow and Operations Assistant to help incarnate our mission as a Catholic intellectual apostolate in University City. The Fellow will be entrusted with a variety of duties related to administration and communications, programming, and mentorship. This job is ideal for an intellectually-engaged college graduate seeking to work on a motivated team and contribute organizational and communication skills for the growth of an expanding academic enterprise that delivers over one hundred programs and events annually and has nourished intellectual friendship among thousands of students, faculty, and supporters for now over a decade. The opportunity will offer high-level experience in every aspect of running a successful and innovative organization and prepare the position-holder for a variety of future opportunities within the university community and non-profit management, and beyond.

Key Responsibilities
Events & Programs
Help develop event and program ideas, contribute to curricula
Maintain an accurate calendar of programs and events; assist in scheduling
Coordinate vendors, venue reservations, and accommodations for visiting lecturers
Provide audio-visual and other on-site support
Invite program participants and ensure a welcoming, convivial environment
Advise students in the Collegium Institute community

Communications & Publicity
Promote Collegium Institute through new and existing platforms
Maintain professional correspondence with academic partners, vendors, patrons
Create, draft and send invitations, announcements, donation acknowledgments,
reports, and various other communications, both electronic and printed
Produce simple graphic designs in Canva in coordination with Collegium Institute's
Director of Communications & Design

Administration
Various office administration tasks, e.g. ordering supplies, checking PO Box,
depositing checks
Assist with database administration and champion data integrity
Manage Collegium Institute's website and social media presence
Provide administrative support as needed using software like Mailchimp, G-suite,
Microsoft Word and Excel, Adobe Acrobat, and a CRM

Qualifications:
• Strong commitment to the Collegium Institute mission, both personally and professionally
• A bachelor's degree, preferably in a non-professional field
• Experience with Microsoft, Google, Adobe, and other regular platforms; basic graphic
design skills a plus.
• Basic technological competence and ability to quickly learn simple A/V equipment
• Advanced communication and interpersonal skills
• A commitment to excellence and attention to detail
• An ability to handle sensitive information with care
• A positive attitude maintained in a fast-paced environment
• A willingness to take initiative while also taking direction from leadership
• Time-management skills, evidenced through the ability to manage multiple projects at once
• Scheduling flexibility, willingness to work some evenings weekly and occasional weekends
• Availability to work in person through the week and for limited travel for off-campus events
• Preference for candidates willing to commit for two years
• Familiarity with the University of Pennsylvania is a plus.
Salary: The starting salary range for this position is commensurate with skills and experience.
Benefits:
• Individual Coverage Healthcare Reimbursement Arrangement
• SIMPLE IRA retirement plan
• Paid Time Off

Location: Collegium's office is located in Leadership Hall (3814 Walnut Street), on the University
of Pennsylvania's campus in Philadelphia.

To Apply:
In order to apply, please submit the following materials:
1) Cover Letter of 1-2 pages that addresses your eligibility, demonstrates familiarity with
Collegium's programs and priorities, and sets forth a compelling vision for how your
candidacy would enable Collegium to execute and enhance both.
2) A resume that includes a list of three professional references who can testify to your
suitability for this position

These items should be assembled into a single pdf and emailed - with the subject line "Program
Fellow and Operations Assistant Application" - to Caroline Arnold at carnold@collegiuminstitute.org.

Learn more: https://collegiuminstitute.org/join-the-team

About the Employer

Founded by faculty, alumni, students, and friends of the University of Pennsylvania, the Collegium Institute draws mainstream learning into conversation with the Catholic intellectual tradition in the university community. It seeks to enrich academic culture by sharing the intellectual fruits of the Catholic tradition with a mainstream audience, both secular and religious, and by supporting scholarship, teaching, and learning that engages across the disciplines. In so doing, it also cultivates reflection on "catholic" or universal questions and on the unity of truth across the disciplines.