Religious Education Programs Assistant

Job Description

Holy Spirit Catholic Church in Annandale, Virginia, is seeking a part-time Religious Education Programs Assistant (15-20 hrs/wk) to support our vibrant faith formation programs for children, youth, and families.

Ideal Candidate:
The ideal candidate is a dependable and supportive team player who thrives in roles that require follow-through, attention to detail, and a heart for service. You are calm under pressure, organized, and committed to ensuring that catechetical programs runs smoothly and effectively. You naturally step in to help others, anticipating needs and quietly working behind the scenes to support our children, families, and volunteer catechists. With a strong sense of responsibility and dedication, you take pride in seeing projects through to completion and creating an environment where faith formation can flourish with order and care.

Position Overview
Provide administrative support for religious education classes & programs, including managing schedules, maintaining records, preparing classroom materials, and coordinating volunteers, in alignment with the Diocese of Arlington's guidelines and the parish's mission. You'll play a key role in supporting our catechists, students, and families as we form young disciples in the Catholic faith.

Key Responsibilities
• Manage administrative tasks, such as maintaining student registration & attendance records, tracking sacramental preparation progress, and organizing program documentation.
• Coordinate classroom logistics, including preparing materials, set up and break down classrooms and shared spaces before and after sessions, and ensuring resources are available for catechists and students.
• Schedule volunteers and communicate updates to ensure smooth operation of religious education classes and events. Assist with scheduling classrooms and special event logistics.
• Assist in ensuring compliance with diocesan safe environment protocols, including tracking volunteer training and background checks (e.g., Virtus, background checks).
• Help monitor program areas during class times to ensure a safe & welcoming environment.
• Evaluate logistical needs and resolve issues, such as material shortages or scheduling conflicts, to support program efficiency.
• Support the Director and Assistant Director in implementing faith formation programs, including sacramental preparation (e.g., Confession, First Communion, Confirmation).
• Collaborate with parish staff and volunteers to maintain a welcoming and organized environment for students and families.
• Identify areas for process improvement and suggest practical solutions.
• Provide occasional translation support (if bilingual).

Qualifications
• Support the teachings and mission of the Catholic Church and the Catholic Diocese of Arlington.
• Strong organizational skills and a proven ability to complete tasks with precision and attention to detail.
• Ability to assess priorities and make sound decisions to address logistical challenges.
• Proficiency in digital tools for scheduling, record-keeping, and communication (e.g., Microsoft Office, Google Suite).
• Excellent communication skills for collaborating with volunteers, staff, and families.
• Compliance with diocesan safe environment training and background check requirements.
• Ability to work Sunday and Monday afternoons before classes (held at 4:30-5:45PM). Typical schedule will be Sunday & Monday 12:30 PM-6:30 PM, plus one more day.
• Spanish language skills preferred (but not required).
• Previous experience in administration, education, or ministry a plus.

About the Employer

Holy Spirit Catholic Church and School is an active parish of more than 2300 families in the heart of Northern Virginia. Interested applicants should submit a cover letter and resume to Anson Groves via DRE@HolySpiritChurch.us