Executive Assistant

Job Description

Executive Assistant (Full-Time | Non-Exempt)
Messy Family Project - Steubenville, OH | Hybrid on-site/remote

Why the Messy Family Project?
At the Messy Family Project we are passionate about our mission to empower parents to embrace their sacred calling. Recognizing that every family is different and that every couple has the grace to be a parent from the sacrament of matrimony, we don't tell parents what to do, instead we equip them for the journey by providing a central resource for videos, podcasts, blogs, worksheets and courses that will help spark ideas and conversations between spouses so they can become the family God is calling them to be. If you light up at the idea that parenting and family life is messy-but holy-and you don't have to be perfect ...you'll fit right in!

The Opportunity
Reporting directly to Alicia Hernon, you'll be the organizational backbone for a fast-growing apostolate with global reach. From donor stewardship to event logistics, your work will keep our three pillars-award-winning podcast, virtual courses, and in-person getaways-running smoothly so families encounter Christ through their own homes.

Key Responsibilities
The Executive Assistant will support the efforts of the Messy Family Project ministry assuming the following key responsibilities:

-Support for donor relations
-Travel logistics for Mike and Alicia
-Follow up for individual contacts and network prospects
-Management of all vendors
-Ordering and shipping supplies for office and retreats
-Minor bookkeeping
-Assisting Program Coordinator with customer relations database
-Support for events
-Assembling quarterly reports of key statistics
-Calendar management
-Compilation of department report to the Board of Trustees 3x a year
-Setting up meetings, managing minutes, and action items for Board of Trustees
-Other duties as assigned in a nimble nonprofit environment

This is not intended to be an all-inclusive list. Additional duties, expectations and responsibilities may be added or changed as needed and as the organization continues to grow and develop.

Requirements
The successful candidate must understand, support, and embrace the mission of the Messy Family Project and be willing to work from Steubenville, OH or the surrounding area. In addition, he or she will possess the following:

Technical Skills
-Experience in Adobe Acrobat.
-Proficient with Excel and Google Drive
-Basic graphic design skills
-Experience with databases
-Willingness to learn processes

Non-Technical Skills & Competencies
-Customer service experience
-Ability to multitask
-Keen attention to detail
-Excellent organizational skills
-Ability to handle confidential material

Qualifications
Minimum of an associate's degree, bachelor's degree preferred
3-5 years secretarial or administrative experience
Faith & mission fit - practicing Catholic strongly preferred; all applicants who can joyfully support Catholic teaching on marriage and family are welcome.

Compensation & Benefits
Hourly rate: $17-$19.50 (~ $35k-$40k annual) + overtime when approved.

Generous PTO (15 days first year), 10 holy-day/holiday observances, paid volunteer day, and a quarterly spiritual retreat morning.

Remote flexibility after onboarding; occasional evenings/weekends (comp time provided).

All-access pass to our courses, annual Couples Getaway discount, and first dibs on new Messy Family Project swag.

Application Process
Send a resume, cover letter, and three professional references to Mike Hernon at jobs@messyfamilyproject.org. In your letter, share why Messy Family Project's mission resonates with you and highlight your qualifications. Applications received by August 29, 2025 will receive first consideration; position remains open until filled.

Equal Employment & Work Eligibility
Messy Family Project is an equal-opportunity employer. We celebrate the God-given dignity of every person and welcome applicants of any race, color, age, disability status, protected veteran status, or national origin who can support our Catholic mission. Employment is contingent upon proof of U.S. work authorization and a pre-employment background check. All employment with Messy Family Project is at-will.

As the family goes, so goes the nation and
so goes the whole world in which we live.- St. John Paul II

About the Employer

At the Messy Family Project we are passionate about our mission to empower parents to embrace their sacred calling. Recognizing that every family is different and that every couple has the grace to be a parent from the sacrament of matrimony, we don't tell parents what to do, instead we equip them for the journey by providing a central resource for videos, podcasts, blogs, worksheets and courses that will help spark ideas and conversations between spouses so they can become the family God is calling them to be. If you light up at the idea that parenting and family life is messy-but holy-and you don't have to be perfect ...you'll fit right in!