Operations Manager

Job Description

Job Title: Operations Manager
Reports to: Pastor
FLSA Status: Exempt, Full-Time

Position Summary
The Operations Manager serves as the administrative partner of the Pastor, responsible for leading and coordinating the business, financial, and operational functions of St. Matthias Parish and School. This role works in close collaboration with the Pastor, Principal, and parish staff to ensure that daily operations run smoothly and effectively.

This role oversees and supervises the entire parish office staff, establishes strong systems and processes, and fosters a collaborative, efficient, and a mission-driven workplace. In addition to day-to-day management, the position provides leadership in long-term planning and oversight of key areas including payroll, budgeting, financial administration, vendor and contract management, and operational vision for both parish and school.

Essential Functions
Operations & Office Administration
• Meet regularly with the pastor and conduct weekly meetings with all staff employees
• Oversee day-to-day operations of the parish office to ensure smooth workflow and communication
• Maintain parish records with accuracy and confidentiality
• Coordinate parish calendar, scheduling facilities, and ensuring proper use of parish resources
• Oversee vendor contracts, supplies, and general office management
• Support implementation of parish initiatives, events, and strategic plans

Financial Administration
• Work with the pastor, financial controller, and finance council to develop, monitor, and manage parish and school budgets
• Oversee accounts payable, receivable, and general ledger functions in coordination with the financial controller
• Ensure timely preparation of financial statements, reports, and forecasts for pastor and finance council review
• Monitor parish collections, contributions, and fundraising income, ensuring proper counting, recording, and reporting procedures
• Ensure compliance with diocesan financial policies and reporting requirements
• Support stewardship and long-term financial planning efforts

Personnel & Compliance
• Supervise, train, and support parish office staff to foster a collaborative and professional work environment
• Assist in hiring, onboarding, performance evaluations, and conflict resolution for staff
• Ensure compliance with diocesan policies, employment regulations, and legal requirements
• Maintain personnel records and oversee payroll processing in collaboration with the pastor
• Implement parish policies, procedures, and risk management protocols to safeguard people, property, and finances

Qualifications
• BA or MA in Business Administration, Accounting, Finance, Nonprofit Management, or related field required
• Minimum of 5 years of progressive leadership experience in operations, finance, or administration, preferably in a church, school, or nonprofit setting.
• Strong knowledge of accounting principles, HR practices, and facility management.
• Excellent organizational, communication, and leadership skills.
• Commitment to the mission and values of the Catholic Church.
• Ability to work collaboratively with clergy, staff, volunteers, and parishioners.
• Must be proficient in Microsoft Office, QuickBooks, and Payroll Software

Salary Range: $65,000-75,000 (based upon experience) + Benefits

Interested Candidates- Please email the Pastor your resume directly, no phone calls. TLanza@StMatthias.net

About the Employer

St. Matthias Parish and School- Somerset, NJ

The Catholic Community of St. Matthias in Somerset, NJ is a vibrant parish founded in 1962 to serve the growing Catholic population in Franklin Township. The parish includes an on site school (Pre K3 through 8th grade) offering strong academics, spiritual formation, and a commitment to inclusion and excellence. Its ministries are diverse: prayer groups, an elite music team, youth and young adult groups, outreach programs, a welcome ministry, and cultural diversity efforts. St. Matthias emphasizes the Eucharist, reconciliation, and active discipleship-encouraging parishioners to share their time, talent, and treasure in the service of the Church and wider community.