Administrative and Development Assistant

Job Description

Position Overview
The Administrative and Development Assistant serves as a vital support to the daily operations of the St. John Catholic Campus Center. This position assists with volunteer scheduling, basic financial administrative tasks, and general office duties that help advance the ministry's mission of forming lifelong disciples. The ideal candidate is organized, dependable, and comfortable working in a faith-filled environment.
Key Responsibilities
Volunteer Coordination
Maintain and update volunteer schedules for liturgical ministries, events, and center activities.
Communicate assignments, reminders, and updates to volunteers as needed.
Assist with volunteer onboarding and information tracking.

Financial & Administrative Support
Manage day-to-day invoices, reimbursements, and payment processing under the supervision of the Business Manager and Director.
Maintain accurate records of transactions and file receipts or supporting documentation.
Collect and distribute incoming mail.
Assist with data entry, tracking donor information, and preparing development materials (mailings, thank-you letters, database updates).

Office Operations
Answer phone calls, respond to emails, and assist visitors with professionalism and hospitality.
Maintain general office organization and ensure supplies are stocked.
Provide administrative support for events, meetings, and ministry activities.

Qualifications
Strong organizational and time-management skills.
Attention to detail and comfort handling administrative tasks.
Strong written and verbal communication skills.
Ability to work independently and maintain confidentiality.
Commitment to the mission and values of the Catholic Church.

Work Hours & Compensation
15-20 hours per week
Some evening or weekend support may be required during special events.
Compensation commensurate with experience

About the Employer

Mission Statement:
The mission of the Diocese of San Angelo is to be faithful to Jesus Christ, seek the salvation of souls, build the kingdom of God, and help the Catholic faith to flourish in West Texas.

Vision Statement:
We envision the Diocese of San Angelo as a Church with vibrant, welcoming communities in which people understand their identity as children of God, encounter the love of Jesus Christ, support one another in learning and living the Catholic faith, become servant leaders, and reach out in missionary discipleship.Established on October 16, 1961, the Roman Catholic Diocese of San Angelo, Texas, encompasses some 37,433 square miles. It comprises 29 counties in West and Central Texas.