Staff Assistant

Job Description

Position Title: Staff Assistant
Position Status: Contracted (Monday: 10am-4pm, Tuesday, Wednesday, Thursday: 9am- 4pm)
Compensation: $20 per hour for 30 hours a week ($2600 per month)
Direct Report: Associate Director of the Online Campus

POSITION SUMMARY
Reporting to the Assistant to the Director of School Operations, the Staff Assistant will complete tasks assigned to support the overall operation of the Encounter School of Ministry including events.

Key Responsibilities
Encounter School of Ministry
Creating and distributing student name badges
Prepare ESM Main Campus Student Binders
Assisting with Support Tickets as necessary
ESM Main Campus Weekly Technology Set-up and Maintenance
ESM Online Campus
Practicum Preparation
Online Campus Dashboard Maintenance
Assist with ESMO Resource Organization
ESMO Administrative Needs
ESM Main Campus Material Preparation
Printing of Student Handouts
Importing Slides into ProPresenter
Ensuring All Class Media is Ready for Use
Encounter Ministries
Assist with setup, hospitality, and logistics for local events (Healing Services, Transformation Nights, etc.)
Support major conferences and large events as needed
Help process event offerings and manage merchandise inventory
Maintain organization of event supplies and office areas
Provide general office and administrative support, including ensuring the staff kitchen is clean and stocked
This is not intended to be an all-inclusive list. Additional duties, expectations, and responsibilities may be added or changed as needed to meet the needs of Encounter Ministries

Additional Notes:
Flexibility is essential. During peak ministry seasons (such as conference preparation or school admissions), the Events Staff Assistant may be asked to assist with ticketing, registration, and additional administrative duties as part of the ministry's all-hands approach.
Qualifications & Requirements
Active, practicing Catholic in good standing with the Roman Catholic Church
Strong organizational and administrative skills with exceptional attention to detail
Enjoys hands-on, service-oriented work in a mission-driven environment
Excellent interpersonal and communication skills
Comfortable using and learning technology platforms (ProPresenter, Canvas, Google Workspace, etc.)
Flexible and collaborative, with a willingness to adjust hours during special events or busy seasons
Agrees that this is an at-will position, subject to review and revision to meet the ministry's evolving needs

About the Employer

We teach, equip, and activate disciples to demonstrate the love of God through the power of the Holy Spirit in their sphere of influence. Through our school of ministry, dynamic conferences, events, and ministries, we provide the best opportunities possible to empower disciples to love like Jesus.