Administrative Assistant

Job Description

Career Opportunity: Administrative Assistant

Sanctus Stone Works, LLC

Near Gettysburg, Pennsylvania Area (Hybrid Remote)

Sanctus Stone Works is seeking a driven, organized, and detail-oriented Administrative Assistant to join our growing studio near Gettysburg, Pennsylvania.

This is not a traditional office assistant position. This role is central to the daily operations of a growing artisan manufacturing studio. Every day brings new challenges and opportunities to organize projects, communicate with clients, improve systems, manage information, and support the creation of unique works of stone, sculpture, architecture, and sacred art.

Our studio combines traditional craftsmanship with modern technology to create marble and limestone statues, altars, architectural elements, sacred furnishings, church restorations, custom commissions, molds, castings, and digitally fabricated components. Because every project is unique, we need someone who can bring structure, organization, and professionalism to a constantly evolving environment.

We are looking for someone who is highly motivated, dependable, organized, and eager to learn. If you have experience in administration, office management, customer service, purchasing, project coordination, bookkeeping, marketing, or small business operations, your experience may translate well into this role.

If you have a deep appreciation for Catholic theology, history, sacred art, traditional craftsmanship, and the mission of preserving beauty, and possess the organizational skills to help support our work, we want to hear from you.

Responsibilities:

*Depending on the project, responsibilities may include:
*Managing purchase orders, purchasing records, vendor communications, and supply ordering
*Coordinating with suppliers, contractors, shipping companies, and service providers
*Maintaining organized client files, project records, invoices, and documentation
*Assisting with project management by tracking timelines, deliverables, and client communications
*Organizing and maintaining our Google Drive database, including: Google Docs Google Sheets PDFs Project folders Internal records
*Creating, formatting, and maintaining Standard Operating Procedures (SOPs) and internal documents
*Assisting with customer communication, project updates, scheduling, and foll
*Preparing quotes, proposals, invoices, and administrative paperwork
*Assisting with QuickBooks tasks including: Customer records Invoices *Expense tracking Basic bookkeeping support
*Managing office supplies, shop supplies, and inventory needs
*Helping improve internal systems, workflows, and organization as the company grows
*Creating marketing materials using Canva
*Assisting with social media content, scheduling, and brand development
*Maintaining professional communication with clients, churches, vendors, and partners
*Performing research, data entry, and administrative tasks as needed
*Supporting the owner and studio team with daily operational needs

Because our work is highly customized, this position is ideal for someone who enjoys variety, problem-solving, and improving systems rather than performing the same task every day.

Required Qualifications:

*Strong organizational skills and attention to detail
*Excellent written and verbal communication skills
*Strong work ethic and positive attitude
*Highly motivated with a desire to learn new skills
*Ability to manage multiple projects and priorities simultaneously
*Comfortable working independently and taking initiative
*Professional communication skills with clients, vendors, and partners
*Strong computer skills and ability to learn new software systems
*Experience working with: Google Drive Google Docs Google Sheets PDFs and digital file organization
*Ability to create professional documents and written materials
*Dependable, punctual, and self-motivated
*Ability to maintain accurate records and follow detailed processes
*Valid driver's license and ability to travel when required

Passion for traditional Catholic architecture, sculpture, history, craftsmanship, and cultural preservation.

Preferred Qualifications - Experience in any of the following:
-Administrative assistant or office management
-Project coordination or project management
-Customer service or client relations
-Purchasing, procurement, or vendor management
-QuickBooks or bookkeeping
-Google Workspace administration
-Canva or graphic design
-Social media management
-Marketing or communications
-Construction administration
-Architecture, design, or creative industries
-Manufacturing or small business operations
-Writing procedures, manuals, or SOPs
-Inventory management
-Scheduling and logistics coordination

What Makes This Position Unique:
Few studios in the country produce the kind of work we do.
Our administrative team plays an essential role in supporting projects that include:

+Marble and limestone statues
+Traditional Catholic altars
+Baptismal fonts
+Historic church restorations
+Monastery projects
+Architectural carvings
+Church renovations and new construction
+Custom sculptural commissions
+Digital fabrication combined with centuries-old craftsmanship

This position provides the opportunity to become deeply involved in the operations of a unique studio while helping preserve traditions of art, architecture, and craftsmanship. The ideal candidate will not simply be completing administrative tasks. They will help build the systems, organization, and client experience that allow our studio to continue growing.

Compensation & Benefits:
-Competitive compensation based on experience and demonstrated -ability
-Opportunity for advancement within a rapidly growing studio
-Work on meaningful projects combining art, architecture, craftsmanship, and faith
-Exposure to unique projects and industries rarely found in a traditional office environment
-Access to specialized tools, equipment, software, and training
-Opportunity to develop valuable skills in operations, project management, marketing, and business administration

Location Requirement: This is a hybrid position.
This position offers flexibility between on-site and remote work depending on the needs of the studio, the candidate's experience, and demonstrated ability to work independently.

Occasional on-site presence near Gettysburg, Pennsylvania may be required for:
-Team meetings and project coordination
-Training and onboarding
-Reviewing documents, materials, and workflows
-Client meetings or studio operations
-Company planning and collaboration

Applicants within driving distance of the Gettysburg, Pennsylvania area are strongly preferred.

Why the Gettysburg Area? Located in the rolling countryside just outside Gettysburg, our studio offers access to some of the most historic and culturally significant destinations in the United States.
*15 minutes from downtown Gettysburg and the Gettysburg National Military Park.
*30 minutes from the National Shrine of Our Lady of Lourdes, Mount St. Mary's University, the Fairfield Carmelite Convent, and the National Shrine of Saint Elizabeth Ann Seton.
*1 hour from the mountains, hiking trails, and scenic overlooks of the Appalachian region.
*1.5 hours from Washington, D.C., including the National Gallery of Art, Smithsonian museums, the Basilica of the National Shrine of the Immaculate Conception, Catholic University, and countless historic monuments.
*1.5 hours from Baltimore's Inner Harbor, museums, and historic architecture.
*2.5 hours from Philadelphia, home to Independence Hall, the Philadelphia Museum of Art, and some of America's finest historic churches.
*3.5 hours from New York City, including the Metropolitan Museum of Art, St. Patrick's Cathedral, the Met Cloisters, Central Park, and some of the most significant architectural and cultural institutions in the world.
*Within driving distance of some of the nation's most important Catholic shrines, monasteries, seminaries, and historic churches.
Surrounded by farmland, historic towns, battlefields, and landscapes that have inspired artists, craftsmen, and historians for generations.

For those who appreciate history, architecture, craftsmanship, and the outdoors, few regions offer as much within a short drive as south-central Pennsylvania.

Hiring Process:

Round One: Initial Interview
After submitting an application, qualified candidates will be contacted to schedule a brief introductory phone/video interview.

Round Two: Studio Interview
Selected candidates will be invited to visit our studio near Gettysburg, Pennsylvania for an in-person interview, facility tour, and skills discussion.

How to Apply
Please submit:
A completed application at this link https://docs.google.com/forms/d/e/1FAIpQLScZNi_qvZQuwXOP4vtSp_FqRSK4DjFjQrD_b8fqwhtsF9PGWA/viewform

Email resume (and portfolio, if applicable) to contact@sanctusstoneworks.com

Brief statement describing your interest in traditional Catholic art, architecture, history, and craftsmanship We are seeking people who desire more than a job. We are building a studio dedicated to preserving and advancing the traditions that produced the great churches, monasteries, and works of sacred art of the Western world.

https://www.sanctusstoneworks.com/careers/

About the Employer

Sanctus Stone Works is a Catholic-owned, American-made stone fabrication and restoration company dedicated to preserving and advancing the traditions of sacred art and architecture. We specialize in designing, carving, and restoring custom ecclesiastical stonework, including marble and limestone statues, altars, baptismal fonts, pulpits, architectural elements, and historic church restorations. By combining traditional craftsmanship with modern technologies such as 3D modeling, CNC stone machining, and precision fabrication, we create enduring works that inspire faith and are built to last for generations.