Executive Assistant

Job Description

POSITION SUMMARY: The Executive Assistant supports the Vicar General / Moderator of the Curia in the exercise of executive governance by coordinating office operations, facilitating communication and follow-through on key initiatives, and ensuring the effective implementation of the priorities established by the Archbishop of Boston.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

• Oversee the daily operations of the Office of the Vicar General.
• Coordinate administrative operations and workflow to enhance the efficiency and effectiveness of the office.
• Monitor, coordinate, and track operational follow-through for projects and initiatives assigned by the Vicar General, including scheduling priorities and supporting implementation.
• Coordinate calendar and scheduling priorities.
• Organize and manage events and programs as needed.
• Prepare meeting materials and oversee meeting follow-up
• Triage incoming inquiries and handle high level, sensitive, and confidential matters with discretion and sound judgment.
• Serve as a principal administrative point of contact for the Office of the Vicar General.
• Research, draft, edit, and review correspondence.
• Manage expense records for the Vicar General
• Make travel arrangements when needed.
• Anticipate office needs in all administrative areas under the Vicar General and follow through on initiatives with little direct supervision.
• Collaborate with archdiocesan parishes and departments in a positive and professional manner.
• Maintain effective working relationships with clergy, diocesan and parish leadership, board members, and external partners.
• Other duties as assigned.

QUALIFICATIONS:
• Bachelor's degree preferred.
• Minimum of 8-10 years of experience in executive support.
• A commitment to the mission of the Catholic Church and a strong understanding of the mission, structure, and governance of the Catholic Church and Catholic identity.
• Demonstrated ability for organization and coordinating multiple projects and priorities simultaneously.
• Ability to anticipate needs and establish priorities.
• Excellent written and verbal communication skills, including the ability to communicate effectively through e-mail and/or telephone.
• Ability to remain composed, professional, and attentive to detail in a fast-paced and frequently changing environment.
• Ability to work collaboratively and effectively with clergy, lay leadership, and external stakeholders.
• High level of proficiency in Microsoft Office and working knowledge of related technology and office systems.
• Proven ability to exercise sound judgment, discretion, and confidentiality.

PHYSICAL PERFORMANCE ELEMENTS:

• Ability to use a computer keyboard for up to 8 hours/day.
• Ability to sit for up to 8 hours/day.
• Ability to lift up to 20 pounds.

The duties and requirements described above are representative of those encountered during performance of the essential functions of this job. Reasonable accommodation may be made to enable qualified individuals with disabilities to perform the essential functions.

Salary Range-$90K-$100K

To apply please email a cover letter and resume to hr_staffing@rcab.org

About the Employer

The Archdiocese of Boston is the fourth largest archdiocese in the United States and is the spiritual home for more than 1.8 million Catholics. Since July 2003, Cardinal Sean P. O'Malley, OFM Cap., has led the Archdiocese through unprecedented events with a focus on healing and rebuilding the local Church.