Front Desk Receptionist and Administrative Assistant

Job Description

Part-Time Front Desk Receptionist & Administrative Assistant
2025-2026 Academic Year

Chelsea Academy is seeking a warm, welcoming, and highly organized individual to join our team as a Part-Time Front Desk Receptionist & Administrative Assistant. This role offers the potential to grow into a full-time position.

If you're someone who understands that working in a school is more than just a job - that it's a true calling and a sacred duty - then we want to hear from you. We're looking for a "YES" person, someone eager to go the extra mile to support our mission and embody the pillars that guide us. As a practicing Catholic in good standing with the Church, you'll naturally align with the heart of our community.

This position is currently scheduled Monday through Friday from 12:00 PM to 4:00 PM, with opportunities for additional hours as needed.

What You'll Bring:
• A Welcoming Presence: You'll be the first friendly face our visitors see and the warm voice on the phone. Top-notch customer service is a must, creating a positive first impression for everyone who connects with Chelsea Academy.
• Organizational Prowess: You're a natural at managing multiple tasks, prioritizing effectively, and keeping meticulous records. From scheduling appointments to managing supplies, you'll ensure our front office runs smoothly.
• Communication Savvy: Your written and verbal communication skills are excellent, allowing you to interact clearly and professionally with staff, parents, students, and vendors alike. You're comfortable managing correspondence, answering phones, and responding to emails with ease.
• Tech Readiness: You're proficient with basic computer skills (Microsoft Office Suite including Word, Excel, PowerPoint, and Outlook) and genuinely eager to learn new technologies that streamline our operations.
• A Problem-Solver's Mindset: You can spot a bottleneck, offer solutions, and pay close attention to the details that make all the difference.
• Discretion: You understand the importance of handling sensitive information with complete confidentiality and professionalism.

A Glimpse into Your Day:
You'll play a vital role in the daily life of Chelsea Academy, providing essential support to our Headmaster and ensuring our administrative department operates with efficiency and grace. Your responsibilities will include, but are not limited to:
• Warmly greeting and assisting all visitors, connecting them with the right people.
• Professionally managing incoming calls and correspondence.
• Supporting the Headmaster with administrative policies, budget details (like organizing receipts), and scheduling meetings and events.
• Overseeing office operations, including managing supplies and coordinating with facilities for equipment upkeep.
• Maintaining accurate records, filing systems, and data entry.
• Drafting and editing important documents, reports, and presentations.
• Collaborating with our team on various initiatives and assisting with general office duties.

Education & Experience:
• High School Diploma or above. Formal training and appropriate certifications in administrative tasks is a plus.

Rate of Pay: $25 per hour

If you're ready to embrace a role where your dedication truly makes a difference in a vibrant school community, we encourage you to apply. We're excited to welcome someone who shares our commitment to service and excellence.

Interested candidates should submit a cover letter, resume and three references to Brian Peppiatt, Dean of Lower School, at frontoffice@chelseaacademy.org with the Email Subject Line: Part-Time Front Desk Receptionist & Administrative Assistant.

More information about Chelsea Academy can be found at www.chelseaacademy.org

About the Employer

Founded in 2008, Chelsea Academy seeks to form confident young men and women educated in the liberal arts tradition and the Catholic faith. Chelsea is committed to promoting and cultivating in its students the life of the mind and the love of truth; an appreciation for the natural world and the heritage of human achievement; enduring friendships; a spirit of adventure; and the virtues of honesty, diligence, courage, piety, and personal responsibility.

Through an ethos shaped by Catholic teaching and devotions and a curriculum that includes the humanities, sciences, the arts, and athletics, Chelsea provides students with opportunities to develop into adults capable of making positive contributions to their families, places of work, and communities.