Executive Assistant to CEO

Job Description

Legacy of Life Foundation is a high-growth, Catholic faith-based non-profit dedicated to empowering life change. We invest in, educate, inspire, and support women facing unplanned pregnancies so they can find the strength and resources to choose life for their babies. Working at Legacy of Life Foundation means serving women, children, and families in a professional, mission-driven environment where faith and excellence guide everything we do. Join us to make an enduring impact in our organization, community, and country.

Role Overview:
We are seeking a seasoned, high-level, Executive Assistant to partner with our CEO. This role is ideal for a discreet, highly organized professional who thrives in a fast-paced, mission-centric environment and who is committed to supporting the CEO so she can focus on strategic leadership, fundraising, and organizational growth. The Executive Assistant will consistently stay several steps ahead, ensuring administrative operations run flawlessly, with confidentiality, precision, and a positive, solutions-oriented approach.

Key Responsibilities:
-Complex calendar and schedule management (personal and professional), including prioritization and conflict resolution
-Coordinate domestic travel, logistics, and detailed itineraries
-Manage high-volume email and communications on behalf of the CEO with discretion and professionalism
-Prepare meeting materials, presentations, agendas, printed reports, and coordinate meeting logistics (venues, AV, catering)
-Serve as a primary liaison with the Board of Directors, COO, management team, benefactors, and external contractors
-Support donor engagement, cultivation, and solicitation efforts alongside the CEO and development team
-Manage varied personal and professional administrative tasks (appointments, gifts, vendor coordination)
-Anticipate needs, exercise independent judgment, and take initiative to drive projects to completion

Ideal Candidate:
-Bachelor's degree required
-Minimum 5 years supporting C-suite / CEO level executive(s) in a demanding environment
-Exceptional written and verbal communication skills and professional presence
-Proficient with Microsoft Office, Google Workspace, Zoom, work-management platforms, and donor database systems
-Highly organized, detail-oriented, adaptable, and able to multi-task in a fluid schedule
-Discreet and trustworthy with confidential information; strong emotional intelligence and a positive, can-do attitude
-Self-starter who anticipates needs, acts proactively, and leads with initiative
-Alignment with Legacy of Life Foundation's Catholic mission and -values is essential
-Valid Driver's License with reliable transportation

Why Join Us:
-Opportunity to directly support a mission that transforms lives and strengthens families
-Professional, faith-based workplace committed to growth, excellence, and compassion
-Competitive salary and a comprehensive benefits package
-Collaborative leadership team and opportunity to contribute to high-impact fundraising and strategic initiatives

Position Details:
-Full-Time, Monday - Friday 8:55 am - 5:00 pm with some evenings and weekends as needed to meet objectives
-Based out of Warminster, PA with some local off-site travel required
-Salary is negotiable based on experience

How to Apply: Please submit your resume, a concise cover letter describing your CEO support experience and alignment with our mission, salary requirements, and three professional references to kali@legacyoflifefoundation.org. Applications will be reviewed on a rolling basis.

Legacy of Life is an equal-opportunity employer.

About the Employer

Make a difference in the lives of women facing unplanned pregnancies and mothers navigating early childhood. The Legacy of Life Foundation is a faith-based nonprofit rooted in Catholic theology that provides life-affirming care and support. Our mission is to educate, inspire and support women in unplanned pregnancies to find the strength to choose life.