Grants Administrator

Job Description

Job Title: Grants Administrator
Summary
The Grants Administrator works under the supervision of the Grants and Scholarships Program Manager and with the Grants Director and other Foundation staff.

The Grants Administrator will maintain and update database records related to grants and scholarships that are distributed to Catholic projects in more than 100 developing countries around the world.

The Grants Administrator will also support the team with administrative tasks. The position is based in Conshohocken, PA.

Role Description
Grant administration, database management and administrative support in a fast-paced Catholic non-profit office environment with the following responsibilities:

Grants and Scholarships Support
Assist the Grants and Scholarships Program Manager with daily tasks as needed, including but not limited to:
o Managing email accounts related to each grant and scholarship program;
o Generating reports from our proprietary grants database, monitoring inventory reporting
and following up on past due items;
o Corresponding with scholarship recipients and grants recipients;
o Developing summary grant reports for use in development and marketing efforts;
o Archiving historical grant reporting documents by digitizing and filing, and
o Participating in weekly progress meetings.

Candidate Qualifications
The ideal candidate will possess the following education, experience and attributes:

Education/Experience
• Preferably 1-2 years of experience in Salesforce or CRM/Non-Profit database systems
• Knowledge of and experience utilizing MS Office Suite (Word, Excel, Power Point)

Key Executive Attributes
• Excellent communication skills that include effective verbal and writing abilities
• Self-starter with pro-active approach to setting and achieving goals in a timely fashion.
• Confident and assertive, but with a team player mentality and ability to be flexible based on changing circumstances.
• Relationship driven, not transactional in approach.
• Demonstrated understanding and commitment to the Catholic faith.

Compensation
This is a full-time position with a salary commensurate with experience.

Are you excited to work to support the needs of the Church worldwide with a high impact Foundation? If so, send an email to dsavage@thepapalfoundation.com with your resume and a cover letter explaining why you are interested in our mission, why you are the most qualified individual for this role and why the Foundation
will benefit from having you on our team.

About the Employer

The Papal Foundation provides grants to Roman Catholic charities, religious and educational organizations serving people in developing nations. The grants support projects and programs recommended and endorsed by the Holy See. Since its founding in 1988, the Foundation has provided over $270 million in grants and scholarships. In 2026, Foundation grants will support 147 programs identified by the Holy Father in 60 countries.