Transfer and Degree Program Specialist

Job Description

Date: June 23, 2025
Position Available: Transfer and Degree Program Specialist
Position Reports to: Registrar
Department: Office of the Registrar
FLSA Status: Non-exempt
Schedule: Monday - Friday, 8:30 a.m. - 4:30 p.m. on campus in an office setting; occasional flexible and extended scheduling (graduation, orientation)

Please apply online: https://franciscan.edu/transfer-and-degree-program-specialist-2/

POSITION SUMMARY
The Transfer and Degree Program Specialist provides essential services to students at all stages of their Franciscan University education, especially in the areas of transfer credit evaluation, course scheduling, and degree program review.

PRIMARY RESPONSIBILITIES
1. Provide accurate and timely evaluations of incoming transfer credit for current and prospective students by determining and recording the transferability and equivalency of coursework taken at other colleges and universities, military training and experience, and exam credits (AP, CLEP, DSST, etc).
2. Apply transferable credits to student degree programs in the Jenzabar student information system and update student degree program guides with completed coursework.
3. Maintain a web-based database of transfer credit equivalencies and leverage this information to perform efficient transfer credit evaluations.
4. Create first-semester course schedules for incoming on-campus undergraduate students based on credits transferred (if applicable) and degree program chosen.
5. Perform initial degree program audit and review for students who have applied for graduation. Support the Assistant Registrar in tracking, recording, and communicating student graduation clearance status.
6. Verify and record academic substitutions and waivers. Generate reports of special registrations (repeated coursework, accelerated program, etc.) and ensure correct application of such coursework to student degree programs.
7. Assist with Registrar's Office special events such as Commencement rehearsals and ceremonies, Baron Days (new student pre-orientation), Graduation Fairs, and Orientations. Assist with other Registrar's Office events and functions as needed.

This is not intended to be an all-inclusive list. Additional duties, expectations and responsibilities may be added or changed as needed to meet the University's needs.

REQUIREMENTS
Must understand, support and embrace the mission of Franciscan University of Steubenville and possess the following:

Work Experience
• Experience with administrative work in a higher education setting is preferred.
• Experience working in an office environment is preferred.

Competencies
• Quality of Work: Capacity to manage large amounts of information with a high degree of accuracy without compromising efficiency.
• Process Management: Ability to effectively organize and improve existing office processes, and to create and implement new processes to better serve the University.
• Technical/Functional Skills: Demonstrates a clear understanding of the technical or functional skills required for the job and actively seeks out ways to practice and continually improve the required skills or knowledge.
• Interpersonal Skills: Desire and capability to build positive and productive working relationships with University staff inside and outside of the Registrar's office, and to interact positively with faculty and students.
• Written and Verbal Communication Skills: Aptitude for clear and concise written communication and organization of ideas, and ability to actively listen and effectively relate ideas, either in person or on the telephone.

Education
• Bachelor's degree required

Technical Skills
• Familiarity with computer information systems (prior experience with a student information or CRM system preferred but not required.
• Capacity to utilize database applications and reporting software (prior experience with Infomaker or other reporting software preferred but not required).
• Proficiency using Microsoft Office and related applications.
• Proficiency using an email client such as Microsoft Outlook.

Workplace Factors
• Occasional flexible and extended scheduling (graduation, orientation).
• Ability to work regularly on-campus in an office setting.

Candidates must submit an online application, a resume and a cover letter that demonstrates their fit for the position based on their experience, accomplishments and skills as well as their desire to advance the mission of Franciscan University.

Please apply online: https://franciscan.edu/transfer-and-degree-program-specialist-2/

For other information and job postings, visit our website at https://www.franciscan.edu

Franciscan University of Steubenville is committed to principles of equal opportunity and is an equal opportunity employer.

About the Employer

Franciscan University is a Catholic and Franciscan liberal arts and professional studies institution located in Steubenville, Ohio.