Parish and School Business Manager

Job Description

Church of the Little Flower, in picturesque and centrally located in Coral Gables, Florida is hiring for a Parish and School Business Manager. The Business Manager is a professional administrator who reports directly to the Pastor. The manager is responsible for supporting the Pastor in planning, directing, and coordinating the financial and basic human resources operations of the parish and school. The manager assists the pastor with the stewardship of the physical, financial and personnel resources for the parish. Primary areas of responsibility include but are not limited to human resources, accounting, and finance. The Little Flower Business Manager performs all duties and responsibilities in alignment with the mission, vision, and values of the Catholic Archdiocese of Miami.

Responsibilities include:
1. Under the direction of the pastor and in alignment with his strategic plan: direct, plan and coordinate the financial and basic human resources operations of the parish and school.
2. Supervisory duties for Accounting clerk(s) and volunteers for weekly offertory counting.
Accounting and Finance:
3. Direct and coordinate financial and budget activities to fund operations and increase efficiency. Set up accounting infrastructure such as cash accounts, payroll, vendors, bank reconciliation.
4. Design and implement internal controls, policies and procedures and forms and train staff and others on the policies and procedures and the proper completion of the forms.
5. Work in consultation with the Pastor, Principal, Finance Committee, School Advisory Board and the Parish Council.
6. Oversee and assists in the timely preparation of budgets, annual reports, interim reports, general ledgers and monthly reports (balance sheets and statements) and provide reports to pastor, principal, and Finance Council.
7. Handle bank relations to include management of accounts and problem solving.
8. Serve as staff liaison to Finance Committee and School Advisory Board.
9. Oversee Accounts Payables and Receivable functions.
10. Oversee the management of parish operational and financial records. Ensure that all federal, state, and local taxes are paid in accordance with federal, state, and local regulations.
11. Liaise with external accounting firm to ensure that tasks contracted to external accountants are prompt and accurate.
12. Work with Archdiocesan Office of Finance to ensure that appropriate documentation is maintained in payroll and accounting files. Secure and maintain financial records according to federal, state, and any other applicable regulations.
13. Monitor and supervise correct counting and deposit of weekly offertory.
14. Facilitate Archdiocese of Miami auditing process, including preparation of necessary records and reports.
15. Negotiate contracts with vendors and third-party service providers. Emphasis is placed on obtaining best value for service provided, their implementation and supervision.
16. Supervise and control inventory of parish and school materials, supplies, and services. Ensure that items are ordered proactively anticipating needs while exercising cost consciousness.
Human Resources:
17. Oversee the payroll function and administration of salaries and benefits.
18. Assist with personnel recordkeeping and processing of new hires into payroll, health Plan, and other benefits.
19. Work with Archdiocesan Office of Human Resources to ensure that appropriate documentation is maintained in payroll, accounting and personnel files. Secure and maintain personnel and financial records according to federal, state, and any other applicable regulations.
20. Implement personnel policies in accordance to the ADOM guidelines regarding hiring and termination, job descriptions, personnel evaluations, etc.
21. Evaluate support staff through yearly performance reviews.
22. Oversee implementation of guidelines and policies for volunteers.
23. St. Theresa Catholic School is an integral component of the Parish. The Manager will support and work in concert with the Principal of the Academy to accomplish the administrative, personnel and financial objectives of the Little Flower Parish Community. The school budget is subordinate to the parish budget. The Pastor, along with the Manager, the Principal of the school and the chairs of the different committees/boards appointed by the Pastor are to resolve any conflicts which may arise in the preparation or administration of the budget.
24. Responsible for creating and maintaining a comprehensive electronic data management system and hard-copy filing system for parish financial recordkeeping.
25. Other duties as assigned.

Qualifications:
• Bachelor degree in Management, Business or Public Administration, Accounting or related field, with seven (7) years of professional-level experience required.
• Preferred: Bachelor degree in Management, Business or Public Administration, Accounting or related field, with ten (10) years of combined experience in management, finance, and facilities operations; non-profit preferred.
• Experience in a Roman Catholic environment a plus.
1. Knowledge of business and management principles involved in strategic planning, resource allocation, human resources, and coordination of people and resources.
2. Knowledge of GAAP and accounting practices.
3. Knowledge of Modern office procedures and practices, including record keeping and data security methods and techniques.
4. Knowledge of principles and practices on non-profit accounting a plus.
5. Knowledge of accounts receivable and general ledger
6. Ability to maintain a high level of accuracy in preparing and entering financial information
7. Ability to maintain confidentiality concerning financial and contributors' files.
8. Knowledge of contract negotiation and RFPs.
9. Skilled in personnel administration; knowledge of human resources policies and practices
10. Knowledge of basic tenets of Catholic Church and parish structures.
11. Knowledge of fundraising and promotion of non-profit religious institutions.
12. Skilled at needs analysis, using systematic approaches to assess and identify needs.
13. Skilled in implementing action plans.
14. Knowledge of and skilled in communications methodologies and strategies.
15. Knowledge of basic project management principles.
16. Excellent customer service skills, including ability to maintain focus on and professionalism with people in challenging situations, both in person and by phone.
17. Good time management, including ability to manage several projects at the same time.
18. Proficiency in MS Outlook, Word, and Excel, is required.
19. Good computer literacy, including ability to navigate online applications and search engines effectively.
20. Good oral and written English-language communication skills, including clear speaking voice.
21. Good Spanish-language spoken communication skills strongly preferred.
22. Must be supportive of the mission and tenets of the Roman Catholic Church.
23. Must have a professional demeanor.

To apply: submit resume with cover letter addressed to Reverend Manny Alvarez, Pastor at jsantibanez@cotlf.org.
Subject line should read: Parish and School Business Manager.

In addition to the eligibility requirements indicated in the Archdiocese of Miami Policy "Creating and Maintaining a Safe Environment for Children and Vulnerable Adults," the selected candidate must undergo a background screening through the Florida Care Provider Background Screening Clearinghouse and be granted a determination of eligibility as a condition of employment. For more information on the Clearinghouse please visit: http://info.flclearinghouse.com/.

About the Employer

The Archdiocese of Miami is a particular church of the Roman Catholic Church in the United States of America. Its ecclesiastic territory includes Broward, Miami-Dade, and Monroe counties in the U.S. state of Florida. The archdiocese is the metropolitan see for the Ecclesiastical Province of Miami, which covers Florida. The archbishop is Thomas Wenski. As archbishop, he also serves as pastor of the Cathedral of Saint Mary, the mother church of the archdiocese. Also serving are 428 priests, 160 permanent deacons, 50 religious brothers and 300 religious sisters who are members of various religious institutes. These priests, deacons and persons religious serve a Catholic population in South Florida of 1,300,000 in 118 parishes and missions.