Athletics and Community Events Assistant

Job Description

ATHLETICS & COMMUNITY EVENTS ASSISTANT
Full-time Position

In a world starving for Truth, Father Gabriel Richard High School (FGR) strives to deliver academic excellence in an authentically Catholic community. If you Love God, Love Others, Love Learning, Pursue Excellence, and want to use your gifts and talents to form intentional disciples of Jesus Christ, then we invite you to apply to join our team.

Job Summary:
Father Gabriel Richard High School seeks a mission-driven, organized, and collaborative leader to serve as Athletics & Community Events Assistant. This position provides administrative support to the Athletic Director in the oversight and daily management of the school's interscholastic athletic program. The Athletics & Community Events Assistant plays a vital role in promoting excellence, integrity, and sportsmanship while ensuring efficient operations that serve student-athletes, coaches, and families. In addition, the position serves as event manager for FGR's community events.

The ideal candidate demonstrates strong initiative, high organizational capacity, remarkable attention to detail, and a notable commitment to Catholic education. This role requires flexibility, professionalism, and the ability to manage multiple responsibilities in a dynamic school environment.

The Athletics & Community Events Assistant reports directly to the Athletic Director.

Primary Responsibilities:

ATHLETICS

Scheduling & Event Management
• Coordinate practice and competition schedules;
• Confirm contests with opposing schools;
• Oversee transportation scheduling for athletic events;
• Prepare early dismissal lists and event communication;
• Assist with game-day operations and event supervision;
• Schedule FGR summer camps and ensure proper communication is made to participant families; and
• Work with the Booster Club and Event Coordinator to assist with various events, including the Green & White Night, the Irish Invitational, Trivia Night, etc.

Coaching Support & Personnel Management
• Assist with the onboarding of coaches;
• Maintain coach personnel files and database records.

Financial & Operational Support
• Assist with budgeting and financial tracking;
• Process referee payments and related documentation.

Communication & Promotion
• Ensure timely and accurate updates to the athletic website;
• Support athletic social media promotion and community engagement.

Athletic Program Administration
• Assist the Athletic Director and Booster Club in the inventorying, ordering, and reconciling of the Spirit Wear Shop; staff the Spirit Wear Shop as needed;
• Support the implementation of departmental policies and procedures;
• Ensure compliance with league and state athletic association regulations;
• Conduct student-athlete eligibility verification.

General Administrative Duties
• Provide support for athletic office operations as needed; and
• Perform other duties as assigned by the Athletic Director.

COMMUNITY EVENT PLANNING
• Assist in the planning and executing of FGR's annual community events including, but not limited to: Green & White Night, Open Houses and new student welcome events, Grandparents Day and Veterans Day receptions, staff retreats, and student recognition ceremonies and events (e.g. honors convocations, graduation events, etc.);
• Ensure all logistics (e.g. location, decor, food & beverage, invites, promotions, seating, A/V, program, setup and cleanup) are covered;
• Work with the facilities team to ensure proper setup and teardown;
• Coordinate details with vendors/caterers/venues;
• Ensure events stay within budget and that all expenses are tracked and all invoices paid in a timely manner; and
• Debrief events to celebrate victories and capture areas for improvement.

Required Skills and Experience:
• Bachelor's degree;
• Minimum of two years' experience providing administrative assistance in a fast-paced professional environment;
• Proven ability to plan and execute well-run events for up to 200 people;
• Prior experience in athletic administration, coaching, or related educational leadership role preferred;
• Working knowledge of high school athletic operations;
• High proficiency in Microsoft Office Suite and database management systems;
• Demonstrated leadership, communication, and organizational skills; and
• Ability to work flexible hours, including evenings and weekends.

Critical Qualities
• Intentional disciple of Jesus Christ who evidences values, integrity, and ethics consistent with the Catholic faith and Fr. Gabriel Richard High School;
• Professional in demeanor;
• Winsome personality, with a natural ability to connect with people and move them to action;
• Exceptionally high level of honesty and integrity;
• Self-starter with tons of initiative and follow through;
• Sustained positive attitude; and
• Highly organized and detail oriented.

To Apply:
Email your cover letter, resume, statement of faith* and application to: fgroffice@fgrhs.org.

*The Statement of Faith should include an overview of your faith journey, the name of the church you attend, and your current spiritual disciplines.

FGR Mission
Father Gabriel Richard High School, a Catholic school community, exists to build up the Body of
Christ through the intellectual and spiritual formation of its students. Rooted in the Catholic
intellectual tradition, FGR cultivates in each student a sense of awe in response to the beauty of
truth. Strengthened by the Sacraments, students are equipped to live at the service of others
through academic excellence, intentional discipleship, creativity and sportsmanship.

FGR Core Values
Love God.
". . . love the Lord your God with all your heart and with all your soul and with all your mind and with all your strength."
- Mk 12:30

Love Others.
"And the second is like it: 'Love your neighbor as yourself.'"
- Mk 12:31

Love Learning.
". . . turning [our] ear to wisdom and applying [our] heart to understanding. . ."
- Prov 2:2

Pursue Excellence.
" . . . whatever is true, whatever is noble, whatever is right, whatever is pure, whatever is lovely, whatever is admirable-if anything is excellent or praiseworthy-think about such things."
- Phil 4:8

About the Employer

FGRHS is a comprehensive, co-educational Catholic high school located in Ann Arbor, MI, in the Diocese of Lansing.