Manager, Catholic Foundation

Job Description

Salary Range: $82K to $92K

POSITION SUMMARY:
The Office of Development serves as the primary fundraising and stewardship arm of the Catholic Diocese of Arlington, collaborating with the bishop, diocesan staff, pastors, parishioners, and community members to enhance financial support for the Diocese and its affiliated entities, including parishes, schools, Catholic Charities, the Catholic Foundation of Arlington, and the Diocese of Arlington Scholarship Foundation. The Office provides professional fundraising activities and support to meet operational, capital, and programmatic needs.

The Manager, Catholic Foundation supports the operations of the Catholic Foundation of Arlington, serving as its primary point of contact for fund holders, grant applicants, grantees, and parish and school partners. The role ensures faithful stewardship of Foundation resources through accurate database management, timely grant and endowment distributions, strong donor advisor relationships, and close coordination with the Diocesan Finance and Accounting offices to ensure all Foundation operational and invested funds are properly accounted for.

PRINCIPAL DUTIES:

Foundation Operations and Database Administration
• Serve as the primary administrator of the Foundation's grants management and fund administration system (Foundant), maintaining accurate records for funds, donors, grants, distributions, and fund advisors.
• Process Foundation gifts and coordinate with Finance and Accounting to ensure timely recording and reconciliation of contributions and distributions.
• Generate reports for Foundation leadership, Board of Directors, donor stewardship activities, financial reconciliation, and audit preparation.
• Maintain complete and organized records supporting grant activity, fund distributions, and financial reporting requirements.

Grant and Fund Distribution Administration
• Manage donor-advised fund grant recommendations from submission through disbursement, ensuring compliance with fund restrictions, Foundation policies, and applicable IRS regulations.
• Administer annual endowment, custodial, scholarship, and designated fund distributions in accordance with Board-approved spending policies and donor intent.
• Coordinate distribution processing with diocesan Finance and Accounting offices and maintain supporting documentation for all transactions.
• Communicate with grant applicants, grantees, fund holders, and beneficiaries regarding application requirements, approvals, denials, payments, and reporting obligations.

Grant and Scholarship Program Administration
• Coordinate Foundation grant and scholarship programs, including application management, committee support, award notifications, payment processing, and collection of required reports.
• Prepare program summaries and reports for Foundation leadership, committees, and the Board of Directors.

Donor and Stakeholder Relations
• Serve as the primary point of contact for Foundation fund holders, donor advisors, parishes, schools, and ministry partners.
• Respond to inquiries regarding Foundation services, grant opportunities, endowment funds, and charitable giving vehicles.
• Prepare fund statements, stewardship reports, acknowledgments, and donor communications.
• Support onboarding of new fund holders and assist with donor stewardship and cultivation initiatives.

Board Support and Compliance
• Coordinate Foundation Board and committee meetings, including scheduling, preparation of meeting materials, recording minutes, and maintaining official records.
• Assist with preparation for annual audits and ensure compliance with Foundation policies, diocesan procedures, and applicable legal and regulatory requirements.
• Support gift processing, pledge fulfillment, and donor acknowledgment activities in coordination with Development Services.
• Perform other duties as assigned.

RESPONSIBILITIES AND AUTHORITY

Supervision Received
• Reports to the Senior Director of Development.

Physical Demands / Working Environment
• Ordinary ambulatory skills sufficient to travel to parishes throughout the Diocese; ability to stand, walk, stoop, kneel, crouch, and lift/move 10-50 pounds. Good hand-eye coordination; visual acuity to use a keyboard, operate equipment, and read.
• Frequently required to sit, hear, talk, and use repetitive hand/wrist motions.
• Occasional evening and/or weekend work required. Occasional travel to parishes and schools throughout the Diocese.
• Work performed primarily in an individual, well-lit, wheelchair -accessible office.

QUALIFICATIONS

Knowledge/Skills
• Practicing Catholic with a sincere commitment to the mission and teachings of the Catholic Church; alignment with the Diocese of Arlington's culture and values is essential.
• Proficiency in Microsoft Office Suite and demonstrated ability to learn foundation management software; experience with Foundant or a similar grant management platform strongly preferred.
• Strong financial acumen, including ability to read fund statements, track grant activity, and support reconciliation and audit preparation.
• Meticulous attention to detail, strong organizational skills, and the ability to manage multiple concurrent priorities under deadline.
• Excellent written and verbal communication skills; highly developed customer service orientation; high discretion with confidential information.
Preferred
• Prior experience with donor-advised fund administration, endowment management, or community or diocesan foundation operations.
• Familiarity with IRS regulations governing charitable foundations, donor-advised funds, and endowments; knowledge of fund accounting principles.
• Experience with Foundant GLM/CSuite or Raiser's Edge; familiarity with Catholic stewardship principles and the theology of gift.
• Bilingual in English and Spanish is a plus.

Education Required
• Bachelor's degree in business administration, nonprofit management, finance, accounting, or a related field, or equivalent professional experience

Experience Required
• Minimum of 5 -8 years of experience in a corporate, nonprofit, or Catholic institutional setting with demonstrated success in project management, fundraising, or community engagement.

Licenses/Certifications Required
• Valid driver's license with ability to qualify for diocesan vehicle insurance system; ability to travel throughout the Diocese of Arlington

Apply Here: https://www.click2apply.net/OJ7LO1UDqwymMCgnOHpAnK

PI285672123

About the Employer

The Diocese of Arlington is a thriving community composed of seventy parishes in the Northern Virginia area. Since its founding in 1974, the Diocese has grown significantly, becoming one of the fifty largest dioceses in the United States. Currently there are 446,500 registered Catholics and over 275 priests in the Diocese.