Payroll Service Specialist

Job Description

Please apply at stjfs.org/open-positions

Payroll Service Specialist - Full-Time - South Bend, IN / Remote

WHO ARE WE?
St. Joseph Financial Services (SJFS) is a leading company supporting Catholic educational institutions' financial needs across the United States. We are 'mission-driven' to provide comprehensive client accounting services for Catholic Schools, Catholic Parishes, Catholic Dioceses, and other Catholic Institutions. We enable our clients to make better business decisions through experienced accounting professionals, standard business processes, and best-in-class technology. Our strength allows us to provide wrap-around advisory services such as financial analytics, board preparation, budgeting, and planning.

Our work platform simplifies our clients' experience through cloud-based financial management technology, personalized expertise, and unmatched scale. Founded in 2018, we are growing to meet the needs of Catholic education in more ways than ever before imagined. Come and join our great remote workplace to help us deliver on our mission of making a difference every day for our clients. For that reason, we need team members who help us make "More Time Ministering. Less Time Administering" a reality for all our clients!

ROLE SUMMARY
We are looking for a Payroll Service Specialist to join our growing Payroll Service team. This is a critical role responsible for helping us continue to grow our mission-centered outsourced accounting organization to build new services and partnerships with Catholic dioceses and other institutions across the country. You will be responsible for processing client payroll for our clients, ensuring smooth implementations and accurate payrolls. The ideal candidate will have a strong understanding of business principles. The successful candidate will need a willingness to learn and evolve in Payroll Services and be Humble, Hungry & Smart. This position will report to the Payroll Service Manager.

RESPONSIBILITIES
-Process Payroll: Accurately process bi-weekly, semi-monthly, or monthly payroll for employees, including calculating wages, overtime, deductions, and bonuses.
-Compliance: Ensure compliance with federal, state, and local tax laws, wage and hour regulations, and other applicable legislation.
-Record Maintenance: Maintain accurate and up-to-date employee payroll records, including tax forms, direct deposit information, and benefit deductions.
-Issue Resolution: Investigate and resolve payroll discrepancies, addressing employee inquiries promptly and professionally.
-Reporting: Prepare and distribute payroll reports, including tax filings, benefits reports, and other financial summaries as required.
-System Management: Utilize payroll software (e.g., ADP, Paylocity, Paychex, or similar) to process payroll and maintain data integrity.
-Collaboration: Work closely with HR and Finance teams to ensure seamless integration of payroll with benefits, timekeeping, and accounting systems.
-Audits: Assist with internal and external audits by providing accurate payroll records and documentation.
-Policy Adherence: Stay updated on company policies and regulatory changes to ensure payroll processes align with current standards.

WHAT WE ARE LOOKING FOR FROM YOU - OUR MINIMUM QUALIFICATIONS
-Education: Associate's or Bachelor's degree in Accounting, Finance, Human Resources, Business, or a related field preferred.
-Experience: 0-2 years of experience in payroll processing or a related role.
-Technical Skills: Proficiency in payroll software (e.g., ADP, Paylocity, Paychex, QuickBooks) and Microsoft or Google Suite (Word/Docs, Sheets/Excel, etc.).
-Knowledge: Understanding of payroll regulations, tax laws, and compliance requirements.

Soft Skills:
-Close attention to detail and accuracy.
-Excellent organizational and time-management skills.
-Strong communication skills for interacting with employees and stakeholders.
-Ability to handle sensitive and confidential information with discretion.
-Willingness to learn and adapt to new technologies and processes
-Self-starter with the ability to work in an evolving environment
-Effective problem-solving approaches to draw people together and drive opportunities to fruition
-Leverages communication skills and EQ (emotional intelligence) to facilitate the adoption of what we offer to our clients

Best Practices: Blends appropriate speed, quality, and resiliency in a high-availability, deadline-driven, and growing environment
Certifications: Certified Payroll Professional (CPP) or Fundamental Payroll Certification (FPC) preferred but not required.

ADVANCED ACCOUNTING WITH PURPOSE
We foster a mission-driven culture that supports our Catholic clients while genuinely caring for each of us who works here. We deliver accurate and timely work to our clients using the latest technologies to advance the Church's mission. Our team consists of conscientious individuals, passionate about the Catholic Church. Are you interested in joining the SJFS team?

Please apply at stjfs.org/open-positions

About the Employer

St. Joseph Financial Services (SJFS) is a non-profit accounting firm that provides advanced, outsourced accounting services only to Catholic organizations. Through People, Process, and Technology SJFS enables Catholic Parishes, Schools, Chanceries, and Apostolates a better back-office, which enables "More Time Ministering - Less Time Administering."