Administrative Assistant

Job Description

Reports to the Director of Production Management and Director of Production in conjunction with the Chief Operations Officer.
Employee/Client Management:
- Facilitates New Employee Orientation
- Make Keycard for new employee(s)
- Show new employee(s) important facility locations, including key boxes, alarm pads, etc.
- Coordinates and welcomes all visitors to SJS (client, talent, vendors, etc.)
- Paperwork Management - All paperwork below is filled out or collected by the Admin assistant
- Ensure all employee agreement documents (e.g., vehicle, building) are updated annually and properly filed in the appropriate Google Drive folders.
- Maintains daily building closing list
- Ensures phone logs are up to date
- Recaps Monday Staff meetings
- Monitors and manages all assigned email accounts, ensuring timely responses and effective communication.

Facilities Management:
- Opens and closes the building (turn on/off lights, open/close blinds, empty trash, etc.)
- Maintains a clean, organized, and presentable office environment at all times, ensuring the space is visitor-ready and aligns with company standards.
- Takes stock and replenishes inventory on all office supplies (printer paper, printer ink, snacks, coffee, etc.)
- Receives, sorts, distributes, and picks up mail
- Ships office packages
- Monitors and manages employee parking spaces and permits
- Contact, communicate, and set up appointments with vendors (as needed)
- Decorate the office for holidays and events
- Point person for planning and preparing company-wide events and celebrations (Quarter meetings, anniversary and holiday celebrations, birthdays, etc.)
- Miscellaneous office errands, on as-needed basis
- Other tasks as assigned by direct supervisor(s).

Required Qualifications & Skills:
- 1-3 years previous experience in an office administrative environment
- Valid Driver's License
- Able to lift 30 lbs - 50 lbs.
- High attention to detail
- Highly organized
- Proactive
- A team player with a positive attitude
- Able to work in a busy, fast-paced work environment
- Great Time Management skills
- Able to Multitask
- Intermediate to Advanced knowledge of Microsoft Office Suite and Google Suite.

Schedule:
- Full-Time, In Office
- Monday to Friday
- Time: 9am - 5:30pm
- Please do not apply if you cannot work this schedule

Preferred Education:
- BA in Business Administration, Communications, or a related field.
Experience
- Microsoft Office: 1 year (Preferred)
- Customer Service: 1 year (Preferred)
- Google Suite: 1 year (Preferred)

Work Location
- On location - In person

About the Employer

Spirit Juice Studios is an award-winning, Chicago-based creative production firm specializing in the transformative power of high quality visual media merged with the ever ancient, ever new beauty of Catholicism. Through the collaborative efforts of those involved with Spirit Juice Studios, the Gospel is delivered by means of a strong visual design aesthetic, coupled with the paramount components of modern technology. Both engage the eyes, ears and soul of an individual - both depend on parables and belief in the compassion of the human heart.