Parish Bookkeeper

Job Description

Part-Time Parish Bookkeeper
Position Information
Status: Part-Time, Hourly (Non-Exempt)
Schedule: Monday-Thursday, 9:00 a.m. - 2:00 p.m. (20 hours per week)
Location: On-site at the Parish Office
Reports to: Pastor

Position Summary
The Part-Time Parish Bookkeeper is responsible for maintaining accurate and timely financial records for the parish in accordance with diocesan financial policies and generally accepted accounting principles (GAAP). This is an in-office position requiring regular, in-person presence at the parish during normal business hours. The role focuses exclusively on bookkeeping, financial recordkeeping, and fiscal reporting in support of the Pastor.

Essential Duties & Responsibilities
1. Financial Recordkeeping
Maintain accurate and up-to-date parish financial records.
Record all income, expenses, transfers, and journal entries in the accounting system.
Maintain the general ledger and subsidiary accounts.

2. Accounts Payable
Process invoices and parish expenses in a timely manner.
Prepare checks and electronic payments for approval.
Maintain vendor files and payment documentation.

3. Accounts Receivable & Contributions
Record parishioner contributions and other income.
Assist with weekly offertory and donation processing.
Maintain contribution records for reporting and year-end statements.

4. Bank & Account Reconciliation
Reconcile all parish bank accounts monthly.
Monitor account balances and report discrepancies.
Maintain petty cash records as applicable.

5. Payroll & Financial Administration
Prepare payroll data and documentation.
Coordinate with external payroll service providers.
Maintain payroll, tax, and employment-related financial records.

6. Financial Reporting
Prepare monthly financial reports for the Pastor.
Assist with annual budget preparation.
Support diocesan reporting requirements and financial reviews.

7. Compliance & Internal Controls
Follow diocesan financial policies and parish internal controls.
Maintain proper filing and record retention.
Assist with audits or financial reviews as requested.

Qualifications
Required:
Associate degree in accounting, finance, business, or equivalent bookkeeping experience.
Minimum of 2 years of bookkeeping or accounting experience.
Proficiency with accounting software (e.g., QuickBooks, ParishSoft, ACS).
Strong working knowledge of Microsoft Excel and office applications.
High level of integrity, discretion, and confidentiality.

Preferred:
Experience in a parish, nonprofit, or church setting.
Familiarity with diocesan financial guidelines.

Skills & Competencies
Strong attention to detail and accuracy.
Excellent organizational and time-management skills.
Ability to work independently and meet deadlines.
Clear written and verbal communication skills.
Professional demeanor and respect for parish mission.

Work Schedule & Location

On-site parish office position, Monday-Thursday, 9:00 a.m. - 2:00 p.m. (20 hours per week)

Remote or work-from-home arrangements are not available

Compensation
Hourly compensation is commensurate with experience and qualifications:

Entry / Basic Bookkeeping $20 - $25/hr
Mid-Level (2-5 years) $25 - $35/hr
Experienced and Specialized (Nonprofit/Church) | $35 - $45/hr (open for negotiations)

Application Process
Interested candidates should submit: Resume, Cover letter, References

Submit to: Fr. Matt Jasniewicz, Ed.S., M.P.A
career@ihmwaynenj.org

About the Employer

Enlivened by the Spirit and under the
nurturing care of the Mother of Jesus,
we are a Eucharistic community
of the people of God.
We gather together in Christ,
to worship God with thanks and praise
through education, compassion, and forgiveness.
We seek to respond to God's love for us.
We lovingly share what we are and what we have
with all people on our journey together,
strengthening our Christian way of life.