Office Assistant

Job Description

Parish Office Assistant (Part-Time) at Our Lady of Perpetual Help Parish
Position Summary
We are seeking a dependable and friendly Part-Time Office Assistant to support parish staff-particularly the Parish Administrative Assistant-in carrying out the mission of the parish. This role is ideal for someone who enjoys administrative work, interacting with people, and supporting a faith-based community in a welcoming office environment.
Schedule: Approximately 20 hours per week.
Regular days are Monday, Tuesday, and Wednesday, with Thursday and/or Friday as needed, depending on current tasks. Schedule is flexible.
Key Responsibilities
• Serve as a primary point of contact by answering phones, voicemails, and emails in a timely and courteous manner
• Support parish operations through a variety of administrative and office duties
• Assist with scheduling and coordination of sacraments and parish events
• Maintain parish records, calendars, and communications
• Provide support for mailings, bulletins, reports, and fundraising efforts
• Assist with parish-wide projects and seasonal events throughout the year

Specific Duties Include
• Managing phone calls, emails, and daily mail
• Scheduling Mass intentions and sanctuary candles; tracking stipends using Excel
• Maintaining copier machines and office supply areas
• Assisting with weekly bulletins, homebound mailings, and parish-wide mailings
• Supporting scheduling for baptisms, weddings, funerals, and parish events
• Maintaining the parish and pastor calendars and setting up Zoom meetings as needed
• Coordinating Safe Environment requirements with the Diocese
• Assisting with purchasing supplies and coordinating parish events and luncheons
• Supporting annual and seasonal projects (All Souls Day, Christmas cards, diocesan reports, fundraisers, etc.)
• Assisting with other administrative projects as assigned

Qualifications
• High school diploma required; Associate degree preferred
• Minimum 2 years of experience in an office environment
• Proficiency with office technology and software, including Microsoft Office Suite
• Strong written and verbal communication skills
• Excellent organizational skills with the ability to multitask
• Pleasant, courteous, and professional demeanor, as this role frequently interacts with parishioners and visitors

Diocesan Safe Environment Requirements
Employment is contingent upon successful completion of all Diocesan Safe Environment requirements, which may include:
• Criminal background check
• Completion of Diocesan Safe Environment training
• Ongoing compliance with diocesan policies regarding the protection of children, youth, and vulnerable adults

Additional Information
This position involves both independent work and collaboration with parish staff. The ideal candidate is detail-oriented, flexible, and committed to supporting the parish mission through administrative excellence and hospitality.
How to Apply
Interested candidates should submit the following:
• A current resume
• A brief cover letter outlining your interest and relevant experience
Applications may be submitted to Laurie Exler:
• Email: exlerl@olphpgh.org
• Mail: 2510 Middle Rd Glenshaw PA 15116 Attn Laurie Exler
• In person: Deliver to the parish office during regular business hours
Applications will be reviewed on a rolling basis until the position is filled.

About the Employer

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