Office Assistant and Floater

Job Description

Reports to Director of Center Operations

Hours Tuesday - Friday. 8:00 AM - 1:00 PM

This position combines two areas: assisting in the office and substituting in the environments when needed.

Responsibilities, Office Assistant role:
Maintain a clean, welcoming environment in the front office, kitchen, and Nazareth room, including care of dishes, laundry, and plants.
Ensure all common use materials are stocked and maintained.
Manage mail and package deliveries.
Run errands as needed (e.g. trips to grocery, printer, bank, UPS, USPS, etc.)
Assist staff/students with administrative requests.
Assist with communications among John XXIII's constituents across a variety of media, including weekly newsletters, emails, take-home flyers, and website.
Assist Director of Center Operations with application and enrollment processes.
Coordinate pizza lunch orders and distribution - 1-2 times a week.
Assist with the assembly and distribution of various mailings ( Advent and Lent newsletters, Grandparent Bridge Builders mailing, Re-Enrollment mailing, etc.).
Answer the phone and the front door as needed. Joyfully Greet and welcome guests, parents, visitors, and vendors; provide appropriate assistance.
Assist with administrative tasks (recordkeeping, bookkeeping, ordering supplies, etc.)
Perform odd jobs and other duties as assigned.
Abide by all policies laid out in the staff handbook.
Maintain and advance the mission of the Center as laid out in the Mission Statement and Manifesto of John XXIII Montessori Center.
Maintain a respectful, listening, and collegial attitude toward all staff, parents, and children.

Responsibilities, Floater and Substitute:
Observe and become familiar with routines in each of the Toddler, Primary, Elementary, and Atrium environments to be an effective substitute or additional assistant.
Substitute and assist in environments on an as-needed basis.
Assist with the drop-off and pick-up procedures at the Dogwood Children's House.
Assist with lunch and recess duty for Elementary children.

Key Criteria for Success
Comfortable with Ambiguity: Has the ability to 'go and figure it out' when all necessary information is unavailable. Is willing to make quick decisions even without all the facts. Handles deviations from routine without assistance; readily accepts changes in procedures, assignments, and priorities. Takes change in stride; adapts, improves, and overcomes obstacles and challenges. Can balance competing priorities in assignments. Does not dwell on the negative or downside of things or decisions.
Resilient Drive: Has the ability and energy to do what it takes to be faithful to God's call and one's unique role in service to John XXIII's Mission and Values. Is motivated to achieve his/her goals and support the organization's goals, knowing that that will require effort, flexibility, and skill. Anticipates problems and obstacles and brings resourcefulness and a "can-do spirit" to short- and long-term goals and tasks. Finds satisfaction in living out one's purpose and the effort it takes to achieve one's key responsibilities. Is committed to the development and training that it will take along the way.

Requirements
Proficient with Google Workplace (especially Gmail, Drive, Docs, and Sheets).
Ability to learn to use various software applications quickly and proficiently, including Quickbooks, TADS (student management system), Divi (website design platform that does not require coding), Canva, and Constant Contact.
Excellent verbal and written communication skills.
Detail-oriented, good time management skills, and a strong ability to prioritize work.
Ability to take initiative, anticipate needs, and exercise independent, sound judgment.
Ability to manage sensitive matters with a high level of confidentiality and discretion.
Flexible and adaptable to changing priorities and tasks.
Bachelor's Degree preferred.
Experience working in an educational setting is a plus.

How to Apply
Please email a cover letter, resume, and list of at least three references to Kelsey McManus at admin@john23mcc.org.

About the Employer

We partner with open-hearted families to guide children on a journey of self-discovery and learning so they can live joyfully in God's love and fulfill their unique call in life.