Programs Coordinator -- Remote

Job Description

Mary's Meals USA raises awareness and funds to support school feeding programs in some of the world's poorest countries, where hunger and poverty prevent children from getting an education. Mary's Meals USA's headquarters is located in Bloomfield, New Jersey.

The Programs Coordinator position is a full-time exempt role authorized to be remote anywhere in the US. It may also be considered as a 29 hour a week part-time nonexempt role for the right candidate.

Purpose of the role
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This is a key role on the Brand Awareness and Engagement team of Mary's Meals USA.
The Programs Coordinator plays a key role in shaping and implementing Mary's Meals USA's fundraising and awareness strategy nationwide. This role will focus on the ideation, development, and management of national programs and initiatives that engage individuals, schools, parishes, and communities in the mission of Mary's Meals.
The ideal candidate will be creative, strategic, and highly collaborative, capable of managing multiple projects and fostering strong relationships with both internal teams and external constituents. They will serve as a vital link between the Regional Development, Brand and Operations teams to ensure that Mary's Meals programs are impactful, well-executed, and aligned with our global mission.

Principle duties
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Regional Support & Event Coordination
• Support regional teams in planning and delivering fundraising and awareness events, coordinating materials, logistics, communications, and national support as needed.
• Work with regional staff to identify event requirements, establish timelines, and track assigned responsibilities.
• Coordinate with marketing and development colleagues to ensure regional events have appropriate resources and follow-up arrangements.
National Events & Relationships
• Coordinate Mary's Meals USA's participation in national conferences, gatherings, and fundraising and awareness events.
• Organize event registration, schedules, materials, shipping, staffing arrangements, and other participation requirements.
• Build and maintain relationships with event organizers, identifying opportunities for repeat participation, partnerships, and speaking engagements.
• Maintain a national events calendar and recommend participation opportunities for leadership review.
Event Tracking & Evaluation
• Build and maintain a tracker for national events, recording objectives, deadlines, responsibilities, costs, participation, supporter engagement, and follow-up.
• Work with the data analyst and project manager to record relevant information in Asana and Salesforce.
• Gather staff feedback and event results, providing practical recommendations to improve future participation.
Speakers Bureau Support
• Assist in developing and maintaining a Mary's Meals USA speakers bureau.
• Coordinate speaker biographies, topics, presentation materials, availability, and event requirements.
• Promote multiple Mary's Meals leaders as speakers and build relationships with organizers to secure suitable opportunities.
Advancing growth
• Support the building and growth of new programs like schools, parishes, universities and any new initiatives.
• Actively participate in MMUSA staff and Development team meetings.
• Creatively contributes to the development of new products, programs and systems, including pilot initiatives.
• This role reports to the Director of Brand Awareness and Engagement.

Skills & Experience
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• Two to three years of relevant professional experience in event coordination, project coordination, nonprofit work, fundraising, marketing, or a related field.
• Experience supporting fundraising activities or working with donors, volunteers, or supporters is preferred.
• Experience assisting with conferences, community events, or fundraising events, including logistics, materials, scheduling, and participant communications.
• Strong organizational and follow-through skills, with the ability to coordinate multiple activities, maintain trackers, and meet deadlines.
• Strong written and verbal communication skills, with confidence building relationships with event organizers, regional staff, volunteers, and external partners.
• Ability to track participation, costs, and results, and summarize findings to improve future events.
• Experience collaborating across teams and coordinating work with colleagues whose responsibilities differ from their own.
• Proficiency in Microsoft Office and/or Google Workspace.
• Experience with Salesforce or a similar CRM system is beneficial.
• Familiarity with Catholic communities, organizations, or faith-based networks is an advantage.
• Experience coordinating speakers or securing speaking opportunities is beneficial.
• Self-motivated, collaborative, adaptable, and willing to learn.
• Ability to travel within the United States and work occasional evenings and weekends as required.

About the Employer

Our vision is that every child receives one daily meal in their place of education and that all those who have more than they need, share with those who lack even the most basic things.

Working together with those who share our vision, we believe there is no good reason why this cannot be realized.