Admin Assistant to the Center for Mission and Ministry

Job Description

PURPOSE AND SCOPE:
• Under the supervision of the Campus Minister, the administrative assistance is a person of faith who assumes responsibility for the leadership and management of the Christian Service program; maintains detailed and accurate records of the Christian Service program as required by the school.
• The assistant is placed in the middle of our Center for Mission and Ministry where a lot of students come to hang out. It is important to supervise these students and be willing to listen to them at times.
• Christian Service - Responsible for entering volunteer opportunities in our service software, MobileServe. Approving hours in software. Tracking necessary hours and emailing students/parents of progress.
• Intense involvement in the sacramental preparation for our students. This includes gathering records, communication with our parish of record and their current parish, with the students, Godparents, and parents. The ability to teach a make-up sacrament prep class is important.
• Support the Campus Minister in the program for seniors. This includes their senior goal setting and their end of year presentation that highlights how they have grown in reverence, respect, and responsibility as a saint. This program is currently called Capstones.
• Assist in retreat planning for our students.
• Ensure that the chapel is well stocked, cleaned, and maintained. This includes the sacramental items that travel around campus for all school masses, masses in the Blackbox theatre, and Our Lady of Grace Garden.
• Assist with training for altar servers and lectors. Assist with scheduling priests for masses and reconciliation services.
• Assist with power point presentations for mass.
• Assist the Campus Minister and the Chaplain with organization and scheduling as needed.
• We assist the school in the mission of evangelizing. By bearing witness to Christ, His Church and the teachings of our Catholic faith. The assistance participates in continual professional development; maintains detailed and accurate records as required by the school.
• This position requires the ability to effectively communicate via phone and email; ensure that all duties are completed accurately and delivered with high quality and in a timely manner; flexibility, forward thinking and managing deadlines; willingness to seek the technology best-practices and implement; and rely on experience and judgment to plan and accomplish goals and a wide degree of creativity and latitude are expected.
• Awaken the giftedness of the Holy Spirit by tapping into students' passions and connecting those passions to address significant needs in the community.
• Summer and Spring Break Mission/immersion Trips will be organized through NDP and by outside organizations.
• Establishes positive school-community relationships; continues professional development; performs any other job-related tasks deemed necessary and/or assigned.

ESSENTIAL JOB FUNCTIONS:
• Promotes and lives gospel values and Catholic moral teaching.
• Upholds the doctrinal teachings of the Catholic Church.
• Provides opportunities for faith development of students to prepare them for life in today's Church and society.
• Can articulate and give evidence of Catholic living by the example of their lives.
LOCAL COMMUNITY
• The coordinator is the liaison with all nonprofit agencies and organizations to provide ongoing opportunities in the local, national, and international communities.

KNOWLEDGE, SKILLS, AND ABILITIES REQUIRED
• Must maintain appropriate grooming and dress as stated in the faculty handbook.
• Able to use appropriate software for tracking hours, presently MobileServe.
• Demonstrates self-discipline, adaptable and flexible in routine and crisis situations
• Demonstrates skills in written and oral communication and active listening
• Demonstrates skills in organization, time management, problem solving and initiative
• Ability to assess program needs
• Ability to work cooperatively and collaboratively with others
• Ability to build rapport
• Ability to delegate
• Frequently communicates accurately and appropriately with other employees or the public.
• Ability to understand opposing points of view on overly complex issues and to negotiate and integrate different viewpoints.
• Ability to organize and prioritize work schedules of others on a long-term basis.
• May work prolonged or irregular hours.
• Work with frequent interruptions.
• Maintain composure, humility, and professionalism always.

PHYSICAL DEMANDS
• The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of the job. Reasonable accommodation may be made to enable individuals with disabilities to perform essential functions. While performing the duties of this job, the employee is regularly required to stand; sit; walk; use hands to finger, handle, or feel; reach with hands and arms; talk or hear. The employee must regularly lift and/or move up to 40 pounds. Specific vision abilities required by this job include close vision, distance vision, and ability to adjust focus. The employee must be able to stand for periods of time outside in the heat and cold. The noise level in the work environment is usually moderate.
• The position will require some evening and weekend hours.

• The information contained in this job description is for compliance with the Americans with Disabilities Act (A.D.A.) and is not an exhaustive list of the duties performed for this position. Additional duties are performed by the individuals currently holding this position and additional duties may be assigned.

EVALUATION
• The performance of this position will be evaluated in accordance with the procedures developed by the Diocese of Phoenix and Notre Dame Preparatory leadership.

TERMS OF EMPLOYMENT
• Twelve-month employee, full-time, salaried. The Leadership Committee under the guidance of the Diocese of Phoenix establishes base salaries and stipends.
• A schedule of mandatory days and extra responsibilities is provided prior to the start of a new school year.

MINIMUM QUALIFICATION
• Must be practicing Catholic (Bona-Fide Occupational Qualifications - BOFQ) and be willing to sign a Profession of Faith.
• Must be a Certified Catechist able to teach RCIA.
• A high school diploma is required.
• Experience as a sacristan would be helpful,
• Received Safe Environment Training and signed the Code of Conduct. AZ Fingerprint clearance completed. All completed prior to the start date.
• Must sign and commit to NDP professional conduct policy and confidentiality agreement.

About the Employer

Notre Dame Preparatory is a Diocesan Catholic High School, dedicated to the promotion of academic excellence and the pursuit of holiness through the shared values of Reverence, Respect, & Responsibility, out of love for Jesus Christ.