Office Administrative Assistant

Job Description

About Our Company:
Our Lady of Angels Catholic Church in Woodbridge, VA is committed to the spiritual growth and needs of our diverse Catholic Parish community. In collaboration with our Clergy, our Staff members constitute a collaborative team of talented, motivated individuals who share a common purpose and passion for charitable service. We prioritize a positive, respectful workplace culture based on the tenants of our shared Catholic faith.
Location:
Hours: Full-Time, Monday through Friday, 9 AM to 5 PM
Job Description:
Join us as an Administrative Assistant, where you'll play an essential role in supporting our team. This is an exciting opportunity for a detail-oriented individual who thrives in a busy but joyful environment, and is eager to make a meaningful impact. We'd love to hear from you if you're organized and proactive.
Job Responsibilities and Tasks:
The selected candidate may perform any or all of the following responsibilities:
• Report to the Office Manager for daily tasking, updates, and any issues requiring attention
• Manage daily administrative tasks, including answering phones, scheduling, organizing, and preparing documents and forms
• Perform records research and prepare records
• Interface with Parishioners in person and virtually
• Coordinate Staff team meetings and events and prepare agendas
• Assist in Parish events and projects - planning, execution, tracking deadlines, and facilitating communication
• Create graphic materials and announcements for dissemination via weekly bulletins, social media, and electronic messaging
• Perform liaison with Clergy, parishioners, staff, and volunteers, with a focus on providing timely and charitable customer service
• Assist in counting money from Parish donations and contributions
Required Skills and Qualifications:
• Applicants must be bilingual and fluent in English and Spanish - both verbally and in writing
• Proven experience as an administrative assistant or similar role is preferred
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint) is preferred
• Experience with Google Mail, Calendar, and Forms applications is preferred
• Experience in graphic art software such as Adobe Express, CANVA, or PosterMyWall is a plus
• Experience with ParishSOFT and Faith Direct applications and processes is a plus
• Excellent organizational and time-management skills is crucial
• Strong communication and interpersonal abilities in both English and Spanish is key
• Ability to work independently and as part of a team
• Ability to exercise prudence, good judgement, and confidentiality with sensitive information and work processes
• High School diploma or equivalent; Associate or Bachelor's degree preferred
Salary: Based on experience and qualifications
Company Benefits:
• Medical
• Dental
• Vision
• Supplemental Life Insurance
• 403(b) Plan
• Basic Group Life Insurance
• Short-term Disability Salary Continuation
• Long-term Disability
• Pension Plan
Application Information:
Ready to join our dynamic team? Then apply now by submitting your application, including your resume and a cover letter, to plilly@olacc.org. Candidates selected for consideration will be contacted for an initial interview, followed by a second interview if applicable. This is an immediate need and interviews will take place from 19-30 May 2025. For follow-up, please contact Pete Lilly, Business Manager, at plilly@olacc.org or call 703-494-2444. We look forward to receiving your application.

About the Employer

We are an active and diverse Roman Catholic Parish within the Catholic Diocese of Arlington, VA under the pastoral care of the Disciples of the Hearts of Jesus and Mary. We live our faith focused on the sacraments and family with a special emphasis on the Eucharist.

Our mission, which is modeled on the lives of the saints, is to foster and strengthen each person's vocation to love in all phases and walks of life. We are committed to help each parishioner to grow in four fundamental relationships (Child, Sibling, Spouse, and Parent). Whether you come from near or far or even have been away from the Catholic Church for awhile, you are invited to worship and grow with us.