Admissions Coordinator

Job Description

ST. BERNARD PREPARATORY SCHOOL
Admissions Coordinator
Reports To: Vice President
Status: Position currently open

POSITION SUMMARY
The Admissions Coordinator manages the full student recruitment lifecycle at St. Bernard Preparatory School, from initial inquiry through enrollment. Reporting to the Vice President, the Admissions Coordinator guides families through the application process, supports re-enrollment, and executes the school's enrollment strategies to advance the mission and meet annual enrollment goals.

KEY RESPONSIBILITIES
-Recruitment and Inquiry Management

-Respond promptly to inquiries from prospective families.

-Coordinate campus tours, shadow days, and family meetings.

-Build positive relationships with prospective students and families from first contact through enrollment.

-Track inquiries, leads, and pipeline status in the school's enrollment management system.
Application and Admissions Process

-Manage the application process, including application materials, deadlines, and required documents.

-Coordinate interviews, entrance assessments, and applicant evaluations.

-Communicate admissions decisions and follow up with families through enrollment.

-Maintain accurate and confidential applicant records.
Recruitment Events

-Plan and execute open houses, information sessions, and other admissions events.

-Represent the school at school fairs, feeder school visits, and community recruitment opportunities.

-Coordinate student ambassador and tour guide programs.
Re-enrollment and Retention

-Manage the re-enrollment process for current families.

-Identify retention risks and partner with school leadership on outreach and follow-up.
Marketing Collaboration

-Partner with the Director of Marketing to develop and execute recruitment campaigns.

-Provide content and stories for admissions materials, social media, and the school website.
Enrollment Reporting

-Track and report on enrollment data, conversion rates, and yield metrics.

-Provide regular reports and analysis to the Vice President.
Mission Integration

-Communicate the school's Catholic and Benedictine identity authentically and compellingly to prospective families.

-Model hospitality and welcome in every family interaction.

QUALIFICATIONS
Education and Experience

Bachelor's degree in marketing, education, communications, or a related field.

Experience in admissions, sales, customer service, or family-facing roles preferred.

Experience in independent, Catholic, or boarding school admissions is a plus.
Skills and Attributes

Excellent interpersonal and communication skills.

Strong organizational and follow-through ability.

Proficiency with CRM systems, databases, and Microsoft Office.

Hospitable, welcoming, and family-centered approach.

Commitment to the Catholic and Benedictine mission of the school.

POSITION DETAILS
Employment Status: Full-time, year-round
FLSA Classification: Non-exempt
Compensation: Commensurate with experience
Benefits: Eligible for the school's full benefits package
Work Schedule: Standard business hours with regular evening and weekend commitments during peak recruitment seasons and events
Background Check: Required, including diocesan safe environment training

About the Employer

St. Bernard's mission is to cultivate a love of learning and a life of virtue in young men and women within a community of faith and scholarship.