Project Coordinator or Manager

Job Description

Lux Lab Video Marketing

Job Title: Project Coordinator (or Manager, depending on experience)

Full time Position: 40 hours per week

Salary: Title/compensation will be commensurate with experience ($49K-$54K range).

Before you apply, please read this carefully

To be considered for the Full-Time Project Coordinator / Manager position at Lux Lab, you must complete this form in full. https://forms.gle/yRLEmj6sHj46bcS8A

Applications submitted any other way (email, DM, etc.) will not be reviewed.

All official communication will come only from an @weareluxlab.com email address. If you receive emails or messages from anyone claiming to represent Lux Lab, please treat them as spam and do not share personal information.

Once your form is submitted, we'll review it and contact you if we'd like to schedule an interview.

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About Us:
Lux Lab Production House creates high-quality video content for Catholic organizations and ministries. Our mission is to help Catholic brands become seen, known, and trusted through beautiful, clear, and impactful storytelling. We're a small, collaborative team that cares deeply about our clients, our craft, and the mission of the Church.

Mission Alignment:
Because we work closely with Catholic ministries and faith-based organizations, we're looking for someone who is comfortable with and supportive of our mission and the Catholic context of our projects.

Job Description:
We're looking for a proactive, friendly, detail-loving organizer who can help keep our projects and communications running smoothly. If you enjoy creating order, communicating clearly, and keeping balls in the air without dropping them, you'll fit right in.
This role is focused on client communication, project coordination, and administrative support, with optional opportunities to help in sales or marketing if that fits your background.

Bonus Points if this sounds like you: You get unexplainable joy from color-coded calendars, and your love language is clean Asana boards (you don't need a personality test to apply!). But if you happen to be an ESFJ/ISFJ/ESTJ, Enneagram 2 or 1, or a Working Genius of Enablement/Tenacity, you'll thrive here. We like people who love structure and good communication.

Responsibilities:

Client Communications (40%):
Send welcome packets and video process documents to clients.
Send and manage contracts with new clients
Schedule and send invoices to clients
Attend, organize and coordinate client meetings and kickoff meetings
Manage invoices and receipts from contractors
Represent Lux Lab on client calls when needed; summarize decisions, next steps, and owners.
Building proposals from templates for clients

Project Management: (30%)
Organize and track project timelines
Build tasks and schedules in Asana
Keep the team informed on status, needs, and next steps
Meeting Coordination:(20%)
• Organize and build internal weekly meetings.
• Prepare agendas and ensure relevant team members are informed

Travel and Event Logistics: (10%)
• Book flights, hotels, and rental cars for team members.
• Manage travel-related expenses and ensure proper documentation.

Sales (if time allows)
• Send out templated warm and cold emails to potential clients.

Schedule & Compensation
W2 Employee ($49K-$54K range).
Monday mornings are internal team meetings.
Success in Your First 60-90 Days Looks Like
Every active project has a clean timeline in Asana and Google Sheets with clear next steps
Weekly meeting agendas and recaps are sent on time
Clients feel informed, cared for, and never left wondering what's next
Invoices, contracts, and receipts are consistently up-to-date

Benefits:
Fully Remote Work
Paid Holidays - Christmas, Good Friday, Thanksgiving, other Catholic/secular holidays
Paid Time Off - Vacation and sick days (we can define the number together)
Professional Development - Annual budget for courses/resources to grow in your craft
Mission-Driven Work - Contribute your talents to organizations that are building the Church
Team Culture- Small/collaborative environment where your ideas/feedback actually shape outcomes
Travel Opportunities - Occasional trips for shoots, events, or team meet-ups

Qualifications:
Strong organizational and multitasking skills
Excellent written and verbal communication
Experience with admin and/or project coordination
Comfortable speaking and emailing on behalf of a team
Able to work independently and take initiative
Friendly, reliable, and calm under pressure
Previous PM or admin experience is a plus

Tools You'll Use
Asana
Slack
Dropbox / Google Drive
Calendly
QuickBooks (basic use - invoices/receipts)
(Experience in all of these is not required, but familiarity is a plus.)
Canva (for proposals)

About the Employer

Lux Lab Video Marketing specializes in creating high-quality video content that helps Catholic brands become more seen, known, and trusted. Our mission is to craft compelling visual stories that reflect the values of the Catholic faith, inspire audiences, and build stronger connections between brands and their communities. Through our creative approach, we aim to support the Church's mission of evangelization and outreach in the digital age.