Director of Parish Operations

Job Description

Director of Parish Operations
BOOTHWYN, PA
St. John Fisher Catholic Church
4225 Chichester Ave
Boothwyn, PA 19061
610-485-0441 - stjohnfisherchurch.com
Pastor: Fr. Jim Otto - jotto@sjf71.org

Job Description
The Director of Parish Operations supports the Pastor and leads the staff of St. John Fisher Parish by overseeing the parish's physical, financial, and ministry resources, ensuring that all initiatives and administrative functions operate efficiently. As a committed person of faith who upholds Catholic values and demonstrates responsible stewardship, the Director of Parish Operations fulfills an essential role in helping the parish fulfill its mission.

The Director is responsible for managing parish business affairs, overseeing financial stewardship, and assisting the pastor with ministry leadership. This individual serves as the primary liaison between St. John Fisher Parish and the Office for Parish Service and Support (OPSS) of the Archdiocese of Philadelphia, which provides accounting services. This role requires professional expertise in multiple areas-such as organizational leadership, human resources, facilities management, and pastoral ministry-as well as strong business and financial acumen. The Director must have effective independent judgment, organization, and leadership abilities.

Primary Responsibilities
• Provide executive leadership and supervision for parish staff, reporting directly to the Pastor
• Manage day-to-day parish operations, leading all business initiatives and supporting the pastor in all ministry initiatives
• Collaborate with OPSS on the tracking, implementation, and management of all parish finances
• Work with the Finance Council and Facilities Manager to develop and execute short- and long-term maintenance plans for parish buildings and property
• Oversee major maintenance projects, capital campaigns, and ongoing initiatives

Human Resources Management
• Create and maintain personnel files
• Maintain employee job descriptions in collaboration with the Pastor
• Track sick days and paid time off (PTO)
• Collect and report employee timesheets to OPSS weekly
• Administer all employee benefits, including health, dental, vision, disability leave, vacation, sick leave, FMLA, and workers' compensation
• Assist the Pastor with recruitment, hiring, staff counseling, terminations, and restructuring
• Support implementation of personnel policies as directed by the Pastor and Archdiocese
• Conduct or assist with periodic staff meetings, one-on-one's, and evaluations
• Research and make recommendations on salary and benefits as needed

Fiscal Management
• Oversee all collections, including Sunday offerings, second collections, online giving, and all other donations
• Establish and supervise counting teams, ensuring proper protocols
• Ensure timely deposit and reporting to OPSS
• Submit all invoices, bills, and financial documents to OPSS with appropriate documentation and payment
• Assist OPSS with monthly reconcilements and other banking tasks
• Improve and standardize office procedures for expenses, reimbursements, and approvals.
• Schedule quarterly Finance Council meetings, coordinate OPSS participation, and serve as council secretary
• Support OPSS in preparing the annual parish budget
• Assist in donor correspondence, donor inquiries, and annual Parish Appeal coordination
• Collaborate with the Pastor and Finance Council to publish quarterly and year-end financial reports to the parish
Office & Facilities Management
• Provide Direct Report supervision to all parish staff except the Pastor, and provide indirect report supervision to his personal assistant
• Coordinate with the Facilities Manager for all Parish rentals and facility contracts.
• Work with the Director of Communications to maintain a comprehensive Parish Master Calendar
• Oversee parish facilities, maintenance contracts, and grounds in partnership with the Facilities Manager
• Manage parish technology systems, including network access and password controls

Other Duties
• Collaborate with the Facilities Manager to maintain parish property and infrastructure
• Build and maintain effective working relationships with the Pastoral and Finance Councils.
• Meet regularly with the Pastor and participate in Council and Archdiocesan meetings as appropriate

Candidate Profile
• Active, practicing Catholic with a deep love for the Church and a desire to serve Her mission.
• Friendliness, integrity, and commitment to Christian character: this leader is the senior staff member after the Pastor, and frequently represents the church to parishioners and guests
• Ideally holds a bachelor's degree in business administration, human resources, finance, accounting, church management, or a similar field
• An understanding of the dynamics of parish life and the relationship of a parish to the Archdiocese of Philadelphia
• Broad knowledge of property management, including building and grounds upkeep, local ordinances, and taxes
• Robust financial acumen: must be able to understand and communicate budgets, capital campaigns, giving trends, retirement plans, etc.
• Is skilled in executive administration, decision-making, delegation of tasks, organization and conflict resolution
• Strong leadership, communication, and teamwork skills, with eagerness to lead by example and drive interpersonal growth
• Time management and organizational skills with a proven ability to meet deadlines
• Ability to work professionally and collaboratively with the Pastor
• High degree of comfort with digital tools: most tasks are done through MS Office, the internet, or the SJF network

Relevant Experience
• Has a minimum of 3 years' experience in relevant fields
• Is committed to professional development in the diocesan context
• Must be in full compliance with the Diocesan Child and Youth Protection Policy

Salary and Benefits
• Based on experience
• This is a twelve (12) month position, 30-hours or full-time
• 403(b) Retirement option
• Medical, Dental, Vision, options available

About the Employer

Guided by the Holy Spirit and rooted in the teachings of the Catholic Church, St. John Fisher Parish commits to:
Fostering discipleship and evangelization, inviting others to encounter the transformative power of Jesus Christ,
Welcoming and embracing all individuals and families in our diverse region,
Providing faithful liturgical experiences and spiritual formation opportunities for all ages,
Building awareness and discernment of vocations to priesthood, religious life, marriage, and the single life,
Engaging in acts of charity, advocacy, and service to address the needs of the poor and vulnerable,
Collaborating with community partners to build a more just and equitable society,
Living the Gospel as a community of faithful, growing disciples of Jesus.