Administrative Assistant

Job Description

OBJECTIVE

The Administrative Assistant for Catholic Charities will have a commitment to the mission of Catholic Charities and provide clerical and technical support for a variety of ministries and programs including Social Justice and Life, Social Service and Impact, and Fundraising and Development. As a primary contact for incoming calls, the Administrative Assistant will possess a special sensitivity and maturity while demonstrating a working knowledge of diocesan and community-based resources.

PRINCIPAL RESPONSIBILITIES

The essential functions of the position include but are not limited to the following:

• Receive incoming calls with sensitivity, provide referrals when appropriate, and follow through on requests for information
• Maintain and utilize database software to track incoming information, process donations, mail acknowledgments, generate mailing lists, and provide statistical and financial reports as needed
• Provide support to offices for budget and financial tracking, event planning, bulk mailings, supply ordering, and other clerical support as assigned
• Communicate various information to the accounting service provider and reconcile monthly reports
• Provide audio-visual support and resources to supplement programs and workshops
• Prepare agendas and related correspondence to the Catholic Charities Board of Directors as well as support for practical arrangements for board meetings, retreats, and leadership team meetings
• Coordinate and compile reports and other practical arrangements for the Meetings of the Members for all affiliate agencies
• Perform other duties as assigned by the supervisor

QUALIFICATIONS

Education:

High school diploma or equivalent required. Training in specialized office procedures and computer skills preferred. Post-secondary studies or degree a plus.

Experience:

A minimum of 3 years' experience as receptionist, clerk, or administrative assistant using Microsoft Office software is preferred.

COMPETENCIES

• Ability to view the position as a ministry to God's people
• Ability to demonstrate qualities of professionalism and maturity in the workplace
• Excellent computer knowledge of PC system procedures and ability to carry out written or verbal instructions
• Proficiency in Microsoft Office Suite, including Word, Excel, and Outlook
• Experience with specialized computer applications such as donor management software
• Strong attention to detail and accuracy in written and mathematical tasks
• Ability to prioritize work and handle multiple tasks in support of several programs with minimal supervision
• Strong analytical skills to problem solve and arrive at decisions
• Willingness to learn specialized audio-visual equipment

Full details and application process available at https://ccincerie.org/administrative-assistant

About the Employer

Catholic Charities of the Diocese of Erie is a ministry of outreach rooted in the dignity of the human person. Catholic Charities serves individuals and families in need, advocates for just social structures, and urges the Church and all people of good will to work toward the common good.